Defense Administrative & Programs Support Specialist

Precise Systems Inc.; Aberdeen (MD); On-site; USD 67,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Disability insurance

Holiday pay

Employee leave

Professional growth

Job summary

Precise Systems seeks an experienced administrative assistant to provide administrative, technical, and programmatic support at the DEVCOM Chemical Biological Center (CBC) to support the Research and Operations Directorate's missions, functions, and operations.

Responsibilities include budget and travel coordination, financial data and record-keeping, document routing, meeting scheduling, and daily office support, with proficiency in GFEBS, ATAAPS and the Defense Travel System.

Qualifications

• 2 years’ relevant experience in DoW engineering or programmatic support.
• Experience with GFEBS.
• Experience with financial data and record-keeping.
• Experience with ATAAPS.
• Experience scheduling meetings.
• Record keeping and meeting minute captures/follow-up.
• Advanced Microsoft Office skills.
• Ability to obtain DoW security clearance.
• Ability to use DTS.

Responsibilities

• Assist the Branch Chief, Principal Investigators and other team members with budget, travel and programmatic inquiries
• Proactively manage developing solutions by providing support to senior administration and management personnel.
• Provide financial data and record-keeping
• Perform Administrative tasks in GFEBS (General Fund Enterprise Business System) and performs timekeeping duties in ATAAPS (Automated Time Attendance and Production System)
• Place orders using Precise Ordering System, COUPA
• Package and route documents for digital workflows including Purchase Request and Approval (PR&A) forms, Standard Operating Procedures, and travel documents.
• Schedule and prepare meeting arrangements
• Maintain meeting minute captures/follow-up
• Maintain calendars for multiple Branch Chiefs
• Daily general office support including daily logs and receiving and distribution of inventory.
• Edit civilian travel schedules and cross reference payments in the Defense Travel System (DTS)
• Control and create conference room scheduling.

Skills

DoW experience

GFEBS

ATAAPS

Microsoft Office

Security clearance

Education

High School Diploma or GED

Tools

DTS

Job description

Precise Systems seeks an experienced administrative assistant to provide administrative, technical, and programmatic support at the DEVCOM Chemical Biological Center (CBC) to support the Research and Operations Directorate's missions, functions, and operations.

Responsibilities include budget and travel coordination, financial data and record-keeping, document routing, meeting scheduling, and daily office support, with proficiency in GFEBS, ATAAPS and the Defense Travel System.