Administrative Specialist, DoD Program Support

Precise Systems, Inc.; Maryland; On-site; USD 67,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Life and AD&D coverage

Disability insurance

Retirement plans

Holiday pay

Employee-managed leave

Professional growth opportunities

Job summary

Precise Systems seeks an experienced administrative assistant to provide administrative, technical, and programmatic support at the DEVCOM Chemical Biological Center (CBC) to support the Research and Operations Directorate's missions, functions, and operations. This role requires DoW experience, ability to use GFEBS, ATAAPS, and DTS, and strong organizational skills.

The candidate will assist with budgets, travel, and documentation, manage meetings and calendars, and ensure accurate

Qualifications

• 2 years’ experience in DoW engineering or programmatic support.
• Experience with GFEBS (General Fund Enterprise Business System).
• Experience with providing financial data and record-keeping.
• Experience with ATAAPS (Automated Time Attendance and Production System).
• Established record of scheduling and preparing meeting arrangements.
• Record keeping and meeting minute captures/follow-up.
• Advanced experience with Microsoft Office suite software (Word, Excel, Outlook, PowerPoint).
• Ability to obtain and maintain a DoW security clearance.
• Ability to use or learn DTS (Defense Travel System).

Responsibilities

• Assist the Branch Chief, Principal Investigators and other team members with budget, travel and programmatic inquiries.
• Proactively manage developing solutions by providing support to senior administration and management personnel.
• Provide financial data and record-keeping
• Perform Administrative tasks in GFEBS and perform timekeeping duties in ATAAPS
• Place orders using COUPA
• Package and route documents for digital workflows including PR&A forms, SOPs, and travel documents
• Schedule and prepare meeting arrangements
• Maintain meeting minute captures/follow-up
• Maintain calendars for multiple Branch Chiefs
• Daily general office support including daily logs and inventory receiving and distribution
• Edit civilian travel schedules and cross reference payments in DTS
• Control and create conference room scheduling.

Skills

DoW experience

Budget & travel support

Meeting scheduling

Security clearance eligibility

MS Office

Education

High School Diploma or GED

Tools

GFEBS

ATAAPS

DTS

COUPA

Job description

Precise Systems seeks an experienced administrative assistant to provide administrative, technical, and programmatic support at the DEVCOM Chemical Biological Center (CBC) to support the Research and Operations Directorate's missions, functions, and operations. This role requires DoW experience, ability to use GFEBS, ATAAPS, and DTS, and strong organizational skills.

The candidate will assist with budgets, travel, and documentation, manage meetings and calendars, and ensure accurate