Dean’s Office: Senior Administrative Specialist

Minnesota State Colleges and Universities; Bemidji (MN); On-site; USD 31,000 - 44,000; Full time

Job summary

Bemidji State University invites qualified applicants to join our team as the Administrative Assistant to the Dean. This role provides clerical, administrative, and planning assistance to the Dean and manages office operations in the Dean's Suite.

Responsibilities include supporting all Schools within the College, maintaining calendars, coordinating workload and faculty records, supervising student workers, and assisting in recruitment and interviews.

Qualifications

• Customer service skills to provide prompt and accurate information by phone, in person, in writing, and online.
• Proficiency with productivity and task management software (Teams, To Do, Outlook, Zoom, Google Meet).
• Knowledge of database management and standard software (Word, Excel, PowerPoint, Access) for creating and managing documents.
• Strong written communication with business grammar, spelling and punctuation.
• Bookkeeping and math skills to monitor budgets and grants and flag discrepancies.
• Ability to lead and direct work of other staff in a college office.

Responsibilities

• Provide administrative support for all Schools within the College and support the Dean's governance communications.
• Maintain the Dean's calendar and coordinate workflows with Deans' Admin Assistants to ensure consistent processes.
• Assist in faculty workload management, promotions, tenure documents, sabbatical applications, and related personnel records.
• Recruit, train, and supervise student employees; monitor time sheets and confidentiality.
• Assist in recruitment and appointment of faculty; coordinate interview processes and paperwork.
• Coordinate use of College facilities and support office operations as assigned.

Skills

Customer service

Productivity software

Communication skills

Bookkeeping

Team leadership

Tools

Microsoft Teams

Microsoft To Do

Microsoft Outlook

Zoom

Google Meet

Calendar management

Video conferencing

Microsoft Word

Microsoft Excel

PowerPoint

Access

Job description

Bemidji State University invites qualified applicants to join our team as the Administrative Assistant to the Dean. This role provides clerical, administrative, and planning assistance to the Dean and manages office operations in the Dean's Suite.

Responsibilities include supporting all Schools within the College, maintaining calendars, coordinating workload and faculty records, supervising student workers, and assisting in recruitment and interviews.