Dean’s Office Administrative Specialist

Kinsley Power Systems; Henderson (AR); On-site; USD 35,000 - 47,000; Full time

Job summary

The Administrative Support Specialist to the Dean at Henderson State University oversees daily operations of the Dean's office, handling clerical tasks, payroll, hiring, and communications to faculty, staff, students, and partners. Responsibilities include maintaining personnel records, managing budgets and purchasing, coordinating scheduling and events, and providing front-office support.

The role emphasizes confidentiality, adaptability, and professional communication in a busy academic

Qualifications

• Knowledge of payroll, hiring procedures, purchasing, budgeting, and travel processes.
• Proficiency with Microsoft Office Suite and university administrative systems, including Taleo and EPAF processes.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Coordinate hiring processes for Summer I & II, Fall, and Spring semester faculty.
• Process payroll transactions, including EPAFs and Taleo documentation.
• Maintain departmental spending logs and monitor budget balances.
• Schedule meetings and reserve facilities; coordinate logistics for events.
• Assist students and faculty with program information, graduation processes, and required materials.
• Liaise with Human Resources, Procurement, Travel Services, IT, and other departments.

Skills

Excellent communication

Customer service

Interpersonal skills

Organizational skills

Time management

Multitasking

Professionalism

Teamwork

Initiative

Education

High school diploma

Tools

Microsoft Office Suite

Taleo

EPAF

Job description

The Administrative Support Specialist to the Dean at Henderson State University oversees daily operations of the Dean's office, handling clerical tasks, payroll, hiring, and communications to faculty, staff, students, and partners. Responsibilities include maintaining personnel records, managing budgets and purchasing, coordinating scheduling and events, and providing front-office support.

The role emphasizes confidentiality, adaptability, and professional communication in a busy academic