Dean’s Office Administrative Coordinator

Moberly Area Community College (MO); Moberly (MO); On-site; USD 36,000 - 48,000; Full time

Job summary

Moberly Area Community College (MO) seeks an Administrative Assistant to the Dean to support the Dean’s office and student affairs functions. This role requires exceptional organization, confidentiality, and the ability to work in a fast-paced environment.

Responsibilities include processing purchases, maintaining budgets, coordinating Dual Credit information, and supporting residency and Admissions processes.

Qualifications

• Detail-oriented with excellent verbal and written communications.
• Strong organizational skills and ability to maintain confidentiality.
• Proficient in MS Office to create complex documents, spreadsheets and databases.

Responsibilities

• Prepare and process requisitions for departmental purchases (Security, Dual Credit, Athletics).
• Maintain accurate records of expenditures and budgets.
• Coordinate and prepare information for the President’s Office for the Board of Trustees.
• Prepare, track, and scan Dual Credit Agreements yearly.
• Process and track pay memos, contracts, requisitions and invoices for Dual Credit each semester.
• Prepare enrollment comparisons and Enrollment Reports each semester.
• Maintain and update Dual Credit databases (Superintendents/Principals, High School Counselors).
• Maintain Residency data; process residency applications and scan documents.
• Back up for front desk: answer phones, schedule advising, assist students.
• Back up for Admissions Specialist: process applications.
• Take minutes for team meetings.
• Assist in reports, presentations and student events planning.
• Provide event logistics support and communication.
• Assist with special projects as directed by the Dean.
• General clerical tasks: filing, photocopying, document prep.

Skills

Organizational skills

Attention to detail

Verbal and written communications

MS Office proficiency

Spreadsheet and database creation

Ability to work in fast-paced settings

Education

Associate’s degree preferred

Tools

Microsoft Office Suite

Job description

Moberly Area Community College (MO) seeks an Administrative Assistant to the Dean to support the Dean’s office and student affairs functions. This role requires exceptional organization, confidentiality, and the ability to work in a fast-paced environment.

Responsibilities include processing purchases, maintaining budgets, coordinating Dual Credit information, and supporting residency and Admissions processes.