Dean's Office Operations & Scheduling Specialist

Florida State University; Tallahassee (FL); On-site; USD 35,000 - 52,000; Full time

Job summary

Florida State University is seeking an Administrative Assistant to support the Dean's Office and related departments in Tallahassee. The role involves welcoming visitors, handling phones, organizing office spaces, and coordinating travel for candidates and senior staff.

The position also supports the Law-UBA department with position tracking, FACET reporting, and faculty evaluations, ensuring timely processing and compliance.

Qualifications

• HS diploma or equivalency and three years' experience.
• Ability to handle confidential information and provide administrative support.

Responsibilities

• Greets visitors and answers phone calls for the Dean's office.
• Maintains office spaces, kitchen, conference room, mail, and supplies.
• Prepares materials for meetings and coordinates travel for candidates.
• Supports Law-UBA in position descriptions tracking and FACET reporting.
• Assists with faculty evaluations and recruitment of permanent staff.
• Ensures calendars and files are complete and organized.

Skills

Administrative support

Scheduling

Office operations

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Florida State University is seeking an Administrative Assistant to support the Dean's Office and related departments in Tallahassee. The role involves welcoming visitors, handling phones, organizing office spaces, and coordinating travel for candidates and senior staff.

The position also supports the Law-UBA department with position tracking, FACET reporting, and faculty evaluations, ensuring timely processing and compliance.