Executive Admin Specialist, Finance & Administration

Florida State University; Tallahassee (FL); On-site; USD 40,000 - 54,000; Full time

Job summary

Florida State University in Tallahassee, FL seeks an Administrative Specialist to provide high-level administrative support to the Office of the Senior Vice President for Finance & Administration. The role includes onboarding, HR and financial tasks, and coordinating travel and meetings.

The ideal candidate will have a Bachelor's degree with 2+ years of experience or a high school diploma with 6+ years, and a valid Florida or Georgia driver’s license.

Qualifications

• Bachelor's degree with 2+ years of experience, or a high school diploma/equivalent with 6 years of experience.
• Must have a valid Florida or Georgia Driver's License, or the ability to obtain prior to hire.

Responsibilities

• Provide high level administrative support to the Office of the Senior Vice President for Finance & Administration.
• Assist with employee onboarding, P-Card reconciliations, vendor and contract management, and other duties as assigned.
• Assist Executive Assistant with clerical duties including answering phones, data entry, filing documents, scheduling appointments, sorting mail, and other duties as assigned.
• Assist with travel bookings, expense reports, and reimbursements using Concur.
• Assist with preparation and execution of departmental and divisional meetings and events.

Skills

Administrative support

Communication skills

Education

Bachelor's degree with 2+ years experience or HS diploma with 6+ years

Job description

Florida State University in Tallahassee, FL seeks an Administrative Specialist to provide high-level administrative support to the Office of the Senior Vice President for Finance & Administration. The role includes onboarding, HR and financial tasks, and coordinating travel and meetings.

The ideal candidate will have a Bachelor's degree with 2+ years of experience or a high school diploma with 6+ years, and a valid Florida or Georgia driver’s license.