Administrative Associate to Dean’s Suite

Florida State University; Tallahassee (FL); Sur place; USD 35 000 - 52 000; Plein temps

Résumé du poste

Florida State University is seeking an Administrative Assistant to support the Dean's Office and related departments in Tallahassee. The role involves welcoming visitors, handling phones, organizing office spaces, and coordinating travel for candidates and senior staff.

The position also supports the Law-UBA department with position tracking, FACET reporting, and faculty evaluations, ensuring timely processing and compliance.

Qualifications

• HS diploma or equivalency and three years' experience.
• Ability to handle confidential information and provide administrative support.

Responsabilités

• Greets visitors and answers phone calls for the Dean's office.
• Maintains office spaces, kitchen, conference room, mail, and supplies.
• Prepares materials for meetings and coordinates travel for candidates.
• Supports Law-UBA in position descriptions tracking and FACET reporting.
• Assists with faculty evaluations and recruitment of permanent staff.
• Ensures calendars and files are complete and organized.

Connaissances

Administrative support

Scheduling

Office operations

Formation

High school diploma or equivalent

Outils

Microsoft Office

Description du poste

Responsibilities

Greets visitors to the Dean's office and answers phone calls. Performs general duties assigned to Dean's office staff, to include organization and cleanliness of Dean's office, Dean's office kitchen and Dean's conference room, checking mail, maintenance and repair requests, monitoring and stocking office supplies. Provides other Administrative support as needed especially to supervisor and to the Assistant to the Dean. Maintains the conference room calendar. Ensures the Dean's office files are complete and organized, including paper and computer based.

Assists with candidate searches and provides support, including scheduling meetings as needed, arranging travel for candidates, processing travel authorization and travel expense reimbursements. Will assist with travel planning, organization and processing of travel authorizations and travel expense reimbursements for the Dean, Associate Dean and other Deans as needed.

Will assist the Law-UBA department in the tracking of position descriptions for FSU compliance. Will work with the Law-UBA department in monitoring FACET reporting acknowledgements, assisting in making corrections as needed. May assist with Assignments of Responsibility and the distribution of faculty evaluations. Assist the Law-UBA department in tracking required evaluation trainings and with recruitment of permanent staff.

Prepares materials for faculty meetings and presentations, drafts routine correspondence, and assists with organizing orientation sessions. Provides backup and assistance if needed for Dean, Associate Deans and/or Assistant Deans.

Qualifications

HS diploma or equivalency and three years' experience or a combination of post-high school education and experience equal to three years.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

FSU is an Equal Employment Opportunity Employer.