Dean's Office EA – Film & Media Arts (On-Campus)

Chapman University; Irvine (CA); Sur place; USD 72 000 - 75 000; Plein temps

Résumé du poste

Chapman University is seeking an Executive Assistant to support the Dean and Senior Associate Dean of Dodge College of Film and Media Arts on the main campus in Orange, CA. The role requires discretion, impeccable calendar management, travel coordination, and preparation of reports and correspondence.

Responsibilities include coordinating meetings, managing communications, supporting events and special projects, and ensuring accurate, timely administrative work within a fast-paced academic

Qualifications

• Minimum 3–5 years of executive support experience.
• Experience with high-level calendar management.
• Excellent oral and written communication skills.
• Discretion handling confidential information.
• Meticulous attention to detail and independence.
• Strong organizational and multitasking abilities.
• Ability to work with high volume and meet deadlines.
• Proficiency with Microsoft Office applications (Excel, Word, Outlook).

Responsabilités

• Provide confidential administrative support to the Dean and Senior Associate Dean.
• Serve as primary contact for the Dean's Office and respond to inquiries.
• Manage calendars and meeting requests; adjust appointments as priorities change.
• Coordinate in-person and virtual meetings, travel, and materials.
• Draft and prepare correspondence, reports, and presentations.
• Coordinate communications with campus partners.
• Arrange travel for the Dean and Senior Associate Dean.
• Submit monthly P-Card transactions and reimbursement reports.
• Support faculty hiring interviews logistics.
• Oversee events and special projects (Master Class visits, retreats, etc.).

Connaissances

Executive support

Calendar management

Communication

Confidentiality

Attention to detail

Initiative

Workload management

MS Excel

MS Word

Outlook

Outils

Microsoft Excel

Microsoft Word

Outlook

Description du poste

Chapman University is seeking an Executive Assistant to support the Dean and Senior Associate Dean of Dodge College of Film and Media Arts on the main campus in Orange, CA. The role requires discretion, impeccable calendar management, travel coordination, and preparation of reports and correspondence.

Responsibilities include coordinating meetings, managing communications, supporting events and special projects, and ensuring accurate, timely administrative work within a fast-paced academic