Dean’s Office Administrator & Events Coordinator

Maine Tech Hub; Orono (ME); Hybride; USD 35 000 - 38 000; Plein temps

Résumé du poste

The University of Maine System in Orono, Maine, seeks a full-time administrative professional for the Dean’s Office. This regular 40-hour, 10-month position handles screening calls, visitor reception, budgeting support, and complex inquiries in a fast-paced university environment.

Responsibilities include coordinating room bookings, managing events, supervising student workers, processing purchases and travel, and preparing reports and budget materials for the Dean.

Qualifications

• High school diploma or equivalent (G.E.D.) AND two years administrative support experience.
• Budgeting or cash management experience.
• Excellent customer service in a fast-paced environment.
• Professional phone skills and interpersonal communication.
• Ability to maintain confidentiality and good judgement.
• Spreadsheet and web-based software experience.
• Ability to multitask and support multiple offices.

Responsabilités

• Screen calls and welcome visitors as the Dean’s Office point of contact.
• Represent the Dean’s Office with high-level communications and respond to non-routine inquiries.
• Handle complex requests requiring knowledge of university policies and procedures.
• Maintain daily operations of the Dean’s Office suite.
• Coordinate room reservations for Memorial Union spaces and outdoor areas.
• Manage meeting and event logistics for the Dean’s Office.
• Supervise Student Life staff including hiring, training, and payroll.
• Assist with purchasing, travel arrangements, and Concur reporting for grants.
• Prepare budget analyses, reports, and data summaries for the Dean’s Office.

Connaissances

Customer service

Phone skills

Interpersonal communication

Confidentiality

Multitasking

Independent work

Formation

High school diploma or equivalent

Outils

Concur

University software

Description du poste

The University of Maine System in Orono, Maine, seeks a full-time administrative professional for the Dean’s Office. This regular 40-hour, 10-month position handles screening calls, visitor reception, budgeting support, and complex inquiries in a fast-paced university environment.

Responsibilities include coordinating room bookings, managing events, supervising student workers, processing purchases and travel, and preparing reports and budget materials for the Dean.