Dean's Office Administrator: Academic Operations Lead

University of Illinois at Urbana-Champaign; Urbana (IL); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Hybrid work options

Competitive benefits package

Job summary

University of Illinois Urbana-Champaign is seeking an Office Administrator to support the Associate Dean for Courses & Curricula and the Assistant Director for Courses & Curricular Development. You will collaborate with the Front Office Team to ensure efficient operation of the Office of the Dean, including events, seminars, and meetings.

The role requires coordinating calendars, supporting committees, and maintaining records related to courses, curricula, and academic policies.

Qualifications

• High school diploma or equivalent.
• Four (4) years of work experience comparable to the third level of this series.
• Two (2) years of work experience comparable to the fourth level of this series.

Responsibilities

• Guide and support sponsors with entry of course and curriculum information into campus course systems and ensure proposals are complete and attached.
• Conduct pre-reviews of courses, curriculum, and general education proposals to ensure compliance with LAS and campus policies.
• Assist with meeting scheduling and agenda distribution for Courses & Curricula, General Education, and other designated committees; organize files for reviews; post meeting minutes.
• Coordinate with campus-level staff to seek strategic advice on courses, curricula, policy, and procedures.
• Coordinate and complete annual reviews of course and curricular items, such as red box error reports and course fee reviews.
• Update LAS webpages and documents dealing with courses, curricula, and academic policies.
• Assist in the college's Academic Catalog revisions.
• Manage retention of records for courses and curricula and general education materials.

Skills

Effective communication

Interpersonal skills

Attention to detail

Time management

Discretion and confidentiality

Education

High school diploma or equivalent

Tools

CIM-C

CIM-P

Courseleaf

Microsoft Word

Excel

Database applications

Job description

University of Illinois Urbana-Champaign is seeking an Office Administrator to support the Associate Dean for Courses & Curricula and the Assistant Director for Courses & Curricular Development. You will collaborate with the Front Office Team to ensure efficient operation of the Office of the Dean, including events, seminars, and meetings.

The role requires coordinating calendars, supporting committees, and maintaining records related to courses, curricula, and academic policies.