Director’s Office Executive Assistant — Architecture School

Laseagrant; Urbana, Northern (IL, KY); Hybrid; USD 60,000 - 70,000; Full time

Job summary

University of Illinois Urbana-Champaign seeks an Assistant to the Director for the School of Architecture to manage administrative operations, advise the Director, and supervise office staff. The role requires independent judgment and strong organizational skills to align office activities with university policies and timelines.

Responsibilities include coordinating committees, supporting faculty development, planning events, and ensuring accurate records.

Qualifications

• High school graduation or equivalent.
• Five years of related office experience or college coursework as outlined in categories A/B.
• Experience coordinating meetings, travel, and confidential records.

Responsibilities

• Provide executive leadership in the Director’s Office to help accomplish goals.
• Coordinate and attend Executive Committee and Faculty meetings; prepare agendas and minutes.
• Assist with faculty development and evaluation processes; advise on policy guidelines.
• Coordinate events, travel arrangements, and special projects for the Director.
• Maintain confidential faculty files and records; assist with office operations.

Skills

Exceptional organization

Typing speed & accuracy

Proofreading

Decision making under pressure

Interpersonal skills

University regulations knowledge

Basic math skills

Discretion with confidential matters

Education

High school graduation or equivalent

60 semester hours / Associate's degree equivalent = 1 year

90 semester hours = 2 years

120 semester hours / Bachelor's degree = 3 years

Master's degree or higher = 4 years

Progressively responsible office experience with supervision

Job description

University of Illinois Urbana-Champaign seeks an Assistant to the Director for the School of Architecture to manage administrative operations, advise the Director, and supervise office staff. The role requires independent judgment and strong organizational skills to align office activities with university policies and timelines.

Responsibilities include coordinating committees, supporting faculty development, planning events, and ensuring accurate records.