Dean's Office Administrative Lead

Southern Illinois University Edwardsville; Edwardsville (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

Southern Illinois University Edwardsville (SIUE) is seeking an Administrative Aide for the College of Arts and Sciences (CS27-014). The role serves as the Dean's assistant and liaison with CAS units, other university offices, and the public, providing authoritative information and guidance to CAS departments, faculty, staff, students, and external constituencies.

The ideal candidate will oversee travel funds, personnel records, student workers, and CAS policies, while managing the Dean's

Qualifications

• High school diploma or equivalent.
• Five years (60 months) from categories below: (a) college coursework in business, finance, accounting or related field; (b) progressively more responsible office experience including supervision.
• Knowledge of administrative procedures and systems, record management, computer systems and software, collective bargaining agreements and labor relations
• Excellent communication skills and attention to detail
• Ability to assess costs and benefits and make appropriate decisions

Responsibilities

• Process and track student and faculty travel funds, review travel vouchers, and manage travel budgets.
• Collect and maintain confidential personnel information for faculty and staff in the College.
• Oversee the selection, training, and supervision of student workers and student ambassadors in the Dean's Office.
• Review, evaluating, and interpreting CAS policies and procedures to ensure compliance with University policies and CBAs.
• Maintain the Dean's calendar, schedule meetings and appointments, and preserve confidentiality for sensitive topics.
• Collaborate on large-scale scheduling events such as CAS Fall Meeting, University Preview, and CAS Chairs' Summer Planning Meeting.
• Create ad hoc reports and metrics, including CAS Annual Report coordination, and mentor junior clerical staff.

Skills

Communication skills

Attention to detail

Office experience

Education

High school diploma or equivalent

Job description

Southern Illinois University Edwardsville (SIUE) is seeking an Administrative Aide for the College of Arts and Sciences (CS27-014). The role serves as the Dean's assistant and liaison with CAS units, other university offices, and the public, providing authoritative information and guidance to CAS departments, faculty, staff, students, and external constituencies.

The ideal candidate will oversee travel funds, personnel records, student workers, and CAS policies, while managing the Dean's