Administrative Assistant to the Dean of Students

Saint Louis University; St. Louis (MO); On-site; USD 42,000 - 55,000; Full time

Job summary

Saint Louis University in St. Louis, MO, is seeking an Administrative Assistant III for the Division of Student Development.

The role provides high‑level administrative and customer service support to the Dean of Students Office, the Case Management Team, and leadership, handling confidential records and complex scheduling. Responsibilities include calendar and travel coordination, event support, front‑desk supervision, and ensuring FERPA compliance while advancing diversity, equity, and

Qualifications

• High school diploma required; bachelor's degree preferred.
• 5–8 years of relevant work experience in student-facing and office management roles.
• Strong communication and organizational skills.
• Commitment to confidentiality and to diversity, equity and inclusion.
• Experience with scheduling, travel arrangements, and front desk operations.

Responsibilities

• Serve as the first point of contact for the Dean of Students Office, providing empathy, professionalism, and confidentiality.
• Support communication initiatives related to student services, crisis response, and university policies.
• Provide calendar management, meeting coordination, correspondence, and travel arrangements for leadership.
• Manage daily office operations to ensure efficient workflow and exceptional customer service.
• Hire, train, and supervise student staff at the front desk and ensure quality service to students and families.
• Maintain confidential student records and files in compliance with FERPA and university policies.
• Coordinate purchasing, budgeting processing, reconciliations, reimbursements, and office supplies.
• Schedule and support DOS Leadership Team and committees including logistics and follow-up actions.
• Assist with planning departmental events, orientation programs, and family engagement activities.
• Exercise sound judgment when handling sensitive student matters and refer to campus resources as needed.

Skills

Customer service

Discretion

Microsoft Office

Workday knowledge

Concur

TravelPlex

Education

Bachelor's degree preferred

Tools

Workday

Concur

TravelPlex

Microsoft Office

Job description

Saint Louis University in St. Louis, MO, is seeking an Administrative Assistant III for the Division of Student Development.

The role provides high‑level administrative and customer service support to the Dean of Students Office, the Case Management Team, and leadership, handling confidential records and complex scheduling. Responsibilities include calendar and travel coordination, event support, front‑desk supervision, and ensuring FERPA compliance while advancing diversity, equity, and