Dynamic Office Administrator in CAS – Scheduling & Support

Southern Illinois University Edwardsville; Edwardsville (IL); On-site; USD 42,000 - 60,000; Full time

Job summary

Southern Illinois University Edwardsville (SIUE) is seeking an Office Administrator for the College of Arts and Sciences (CAS). The role provides essential administrative support to faculty and staff, triages inquiries, and ensures smooth onboarding for new hires, including contract processing and staff access.

The successful candidate will manage procurement, payroll reviews, and committee support, coordinating with Dean and Directors on reports and events.

Qualifications

• High school diploma or equivalent required.
• Four (4) years of work experience at the third level or two (2) years at the fourth level as applicable.
• Knowledge of administrative procedures and systems.
• Excellent communication skills.

Responsibilities

• Coordinates lodging, parking, and other university support for guest artists and scholars.
• Uses a Procurement card to purchase supplies and manages related processes.
• Hires, trains, evaluates, disciplines, and terminates student workers in department offices.
• Reviews for accuracy and compliance with policies.
• Reviews payroll certifications for accuracy and approves or disputes based on information received.
• Provides administrative support to committees and ensures needs are met.
• Manages complex scheduling for interviewees and provides necessary materials and hiring information.
• Supports scholarships and awards processes by communicating with committees and recipients.

Skills

Administrative procedures

Record management

Computer systems

Arts and communication

Excellent communication

Cost-benefit analysis

Attention to detail

Education

High school diploma or equivalent

Job description

Southern Illinois University Edwardsville (SIUE) is seeking an Office Administrator for the College of Arts and Sciences (CAS). The role provides essential administrative support to faculty and staff, triages inquiries, and ensures smooth onboarding for new hires, including contract processing and staff access.

The successful candidate will manage procurement, payroll reviews, and committee support, coordinating with Dean and Directors on reports and events.