Dean’s Office Administrative Coordinator

New Jersey Institute of Technology; Newark (NJ); On-site; USD 66,000 - 122,000; Full time

Job summary

New Jersey Institute of Technology is seeking an Administrative Coordinator to support the Ying Wu College of Computing Dean's Office. The role emphasizes comprehensive administrative, operational, financial, and programmatic support to ensure smooth college operations.

The position coordinates executive scheduling, purchasing, travel, meetings, events, and communications, while maintaining confidentiality and professional judgment.

Qualifications

• Bachelor's degree required.
• Demonstrated administrative or operational support experience in a professional office environment.
• Experience with purchasing, procurement, accounts payable, travel reimbursement, and financial administrative processes.

Responsibilities

• Provide comprehensive administrative, operational, and project coordination support for the YWCC Dean's Office and College initiatives.
• Serve as a primary point of contact for faculty, staff, students, visitors, and university offices; respond to inquiries and direct requests to appropriate College or University personnel.
• Coordinate the Dean's calendar including scheduling meetings, interviews, internal and external appointments, and College events.
• Coordinate administrative activities for College projects and strategic initiatives, including scheduling, materials prep, and tracking action items.
• Process and track financial transactions, including purchase requisitions, purchase orders, invoices, payments, travel authorizations, reimbursements, and other financial documents.
• Maintain accurate purchasing, travel, invoice, payment, and related financial records; follow up on outstanding transactions.

Skills

Microsoft Office Suite

Google Workspace

Administrative information systems

Project coordination

Communication

Time management

Customer service

Education

Bachelor's degree

Tools

Workday

Job description

New Jersey Institute of Technology is seeking an Administrative Coordinator to support the Ying Wu College of Computing Dean's Office. The role emphasizes comprehensive administrative, operational, financial, and programmatic support to ensure smooth college operations.

The position coordinates executive scheduling, purchasing, travel, meetings, events, and communications, while maintaining confidentiality and professional judgment.