Administrative Coordinator - Higher Education Programs

New Jersey Institute of Technology; Newark, Northern (NJ, KY); Hybrid; USD 44,000 - 60,000; Full time

Job summary

New Jersey Institute of Technology in Newark seeks an Administrative Assistant III to support the NJ Gear UP/College Bound program. The role handles front-desk inquiries, scheduling, travel arrangements, and office operations to ensure efficient program delivery.

You will assist with payroll processing via Banner, manage filing, coordinate events, and handle requisitions through eMerchant, while maintaining confidentiality and compliance with university policies.

Qualifications

• Minimum of 3 years previous experience in a comparable administrative position.
• Must be proficient in personal computing using electronic mail, Microsoft Office Suite applications, Google Drive Suite Products, and/or compatible applications or services.
• Must possess strong oral and written communication and problem solving skills.

Responsibilities

• Serve as departmental point of contact; coordinate phone and mail requests for department.
• Schedule travel and accommodation requirements for department adhering to university policies.
• Greet visitors and provide information and assistance according to policies.
• Schedule and coordinate appointments and meetings with accommodations.
• Assist with payroll processing for part-time staff through Banner system.
• Create and maintain filing system for personnel and purchases to support operations.
• Support events such as campus activities, field trips, college tours, including room reservations and catering.
• Process requisitions for program purchases through Highlander eMerchant.

Skills

Oral communication

Written communication

Problem solving

Education

Associate's Degree

Tools

Microsoft Office Suite

Google Drive Suite

Job description

New Jersey Institute of Technology in Newark seeks an Administrative Assistant III to support the NJ Gear UP/College Bound program. The role handles front-desk inquiries, scheduling, travel arrangements, and office operations to ensure efficient program delivery.

You will assist with payroll processing via Banner, manage filing, coordinate events, and handle requisitions through eMerchant, while maintaining confidentiality and compliance with university policies.