Dealership Finance Operations Specialist

Fletcher-Jones-Automotive-Group-; Santa Monica (CA); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Paid vacation

401(k)

401(k) matching

Flexible spending account

Life insurance

Employee assistance plan

Disability insurance

Job summary

Fletcher Jones Automotive Group in Santa Monica, CA is seeking a Finance Administrator to support the dealership's operations through accurate document processing, administrative coordination, and attention to detail. This role moves finance transactions from deal completion to final funding, requiring organization and the ability to manage multiple priorities in a fast-paced dealership environment.

You will work with the finance, sales, and office staff to ensure compliant, timely processing

Qualifications

• Prior administrative, clerical, accounting, title, billing, or finance support experience preferred
• Automotive dealership experience preferred, especially in finance, contracts, billing, or title work
• Strong attention to detail and accuracy in handling documents, data entry, and recordkeeping
• Ability to prioritize tasks, stay organized, and manage multiple deadlines in a fast-paced environment
• Professionalism in handling confidential customer and business information
• Ability to work effectively with finance managers, sales teams, accounting staff, and external partners
• Basic understanding of contracts, lender documentation, and dealership paperwork processes preferred
• Proficiency with dealership systems, Microsoft Office, and general office technology preferred
• Dependable with the ability to maintain productivity in a deadline-driven environment

Responsibilities

• Support the finance department with administrative and operational tasks related to vehicle sales and finance transactions
• Prepare, organize, review, and process deal jackets to help ensure files are complete, accurate, and ready for submission
• Verify that contracts, lender documents, title paperwork, and supporting forms are signed and properly included in each file
• Assist with funding packages, contract processing, and follow-up on missing documentation or outstanding items
• Enter and maintain accurate deal information in dealership systems and related tracking logs
• Monitor contracts in transit and help lift incomplete files, missing signatures, stipulations, or documentation issues
• Coordinate with finance managers, sales managers, office staff, and outside lenders to support timely deal completion
• Help ensure all paperwork is handled in accordance with dealership procedures, lender requirements, and applicable legal and compliance standards
• Maintain organized physical and electronic deal files in accordance with recordkeeping expectations
• Support title, registration, payoff, and related finance documentation processes as needed
• Assist with auditing deal files for completeness, accuracy, and proper documentation before final processing
• Respond professionally to internal questions regarding status of paperwork, funding items, and deal completion
• Maintain confidentiality of customer financial information and dealership records
• Contribute to an efficient, accurate, and customer-focused finance process that supports dealership profitability and compliance

Job description

Fletcher Jones Automotive Group in Santa Monica, CA is seeking a Finance Administrator to support the dealership's operations through accurate document processing, administrative coordination, and attention to detail. This role moves finance transactions from deal completion to final funding, requiring organization and the ability to manage multiple priorities in a fast-paced dealership environment.

You will work with the finance, sales, and office staff to ensure compliant, timely processing