Finance Administrator

Fletcher Jones Management West; Santa Monica (CA); On-site; USD 39,000 - 43,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Paid vacation

401(k)

401(k) matching

Flexible spending account

Life insurance

Employee assistance plan

Disability insurance

Job summary

Fletcher Jones Management West seeks a Finance Administrator to support dealership operations with precise document processing, administrative coordination, and strong attention to detail. This role helps finance transactions move smoothly from deal completion through final funding and file completion in a fast-paced environment.

The right candidate is organized, dependable, and able to manage multiple priorities, with experience in administrative, clerical, accounting, or finance support within

Qualifications

• Prior administrative, clerical, accounting, title, billing, or finance support experience preferred.
• Experience in automotive dealership finance or title work is a plus.
• Strong attention to detail and accuracy in handling documents.
• Ability to manage multiple deadlines in a fast-paced environment.
• Professional handling of confidential customer information.
• Proficiency with dealership systems and Microsoft Office.

Responsibilities

• Support the finance department with administrative and operational tasks related to vehicle sales and finance transactions.
• Prepare, organize, review, and process deal jackets to ensure files are complete and ready for submission.
• Verify contracts, lender documents, title paperwork, and forms are signed and included in each file.
• Assist with funding packages, contract processing, and follow-up on missing items.
• Enter and maintain accurate deal information in dealership systems and tracking logs.
• Coordinate with finance managers, sales managers, office staff, and outside lenders to support timely deal completion.
• Maintain organized physical and electronic deal files per record-keeping expectations.
• Support title, registration, payoff, and related finance documentation processes as needed.

Skills

Administrative support

Clerical experience

Accounting support

Finance documentation

Data entry

Tools

Microsoft Office

Job description

Join a dealership team where accuracy, organization, and follow-through help drive an exceptional customer and business experience.

We are seeking a Finance Administrator to support the dealership’s operations through accurate document processing, administrative coordination, and strong attention to detail. This role plays an important part in helping finance transactions move efficiently from deal completion through final funding and file completion.

The right candidate is organized, dependable, detail-oriented, and able to manage multiple priorities in a fast-paced dealership environment. This is an excellent opportunity for someone who enjoys administrative work, compliance-focused processes, and supporting a high-performing sales and finance team.

• Health insurance
• Vision insurance
• Paid vacation
• 401(k)
• 401(k) matching
• Flexible spending account
• Life insurance
• Employee assistance plan
• Disability insurance

What You Will Do

• Support the finance department with administrative and operational tasks related to vehicle sales and finance transactions
• Prepare, organize, review, and process deal jackets to help ensure files are complete, accurate, and ready for submission
• Verify that contracts, lender documents, title paperwork, and supporting forms are signed and properly included in each file
• Assist with funding packages, contract processing, and follow‑up on missing documentation or outstanding items
• Enter and maintain accurate deal information in dealership systems and related tracking logs
• Monitor contracts in transit and help elevate incomplete files, missing signatures, stipulations, or documentation issues
• Coordinate with finance managers, sales managers, office staff, and outside lenders to support timely deal completion
• Help ensure all paperwork is handled in accordance with dealership procedures, lender requirements, and applicable legal and compliance standards
• Maintain organized physical and electronic deal files in accordance with record‑keeping expectations
• Support title, registration, payoff, and related finance documentation processes as needed
• Assist with auditing deal files for completeness, accuracy, and proper documentation before final processing
• Respond professionally to internal questions regarding status of paperwork, funding items, and deal completion
• Maintain confidentiality of customer financial information and dealership records
• Contribute to an efficient, accurate, and customer‑focused finance process that supports dealership profitability and compliance

What We Are Looking For

• Prior administrative, clerical, accounting, title, billing, or finance support experience preferred
• Automotive dealership experience preferred, especially in finance, contracts, billing, or title work
• Strong attention to detail and accuracy in handling documents, data entry, and record‑keeping
• Ability to prioritize tasks, stay organized, and manage multiple deadlines in a fast‑paced environment
• Professionalism in handling confidential customer and business information
• Ability to work effectively with finance managers, sales teams, accounting staff, and external partners
• Basic understanding of contracts, lender documentation, and dealership paperwork processes preferred
• Proficiency with dealership systems, Microsoft Office, and general office technology preferred
• Dependable with the ability to maintain productivity in a deadline‑driven environment

Pay: $28 - $31 / hour

At Fletcher Jones, we attract, nurture, and retain the most talented people in the industry by providing the highest quality work environment where productivity, creativity, and personal and professional growth can flourish. We believe our team sits behind the wheel of the Fletcher Jones brand that drives our company toward success.