Data Entry Specialist (100% Remote)

Randstad USA; United States; Remote; USD 26,000 - 37,000; Full time

Job summary

Randstad USA is seeking a detail-driven Project Data Entry Specialist for a 3-month contract. The role focuses on data entry, milestone maintenance, and portfolio tracking to keep project trackers accurate and reporting-ready.

Remote work is offered within US time zones ET, CT, or MT. Expected schedule is Monday–Friday, 9:00 AM–5:00 PM CT, with a November start date and required Excel/Computer Literacy assessments.

Qualifications

• High school diploma or equivalent required.
• 1+ years of dedicated data entry, project coordination support, administrative experience.
• Proficiency in Microsoft Excel and ability to pass an Excel assessment before placement.
• Must complete and pass Excel and Computer Literacy assessments prior to placement.
• Familiarity with basic project terminology (milestones, risks, issues, status) preferred.
• Self-motivated, organized, detail-oriented, and able to work independently in a remote environment.

Responsibilities

• Milestone & status maintenance: track, input, and update project milestones, target dates, status updates, risks, issues, and actions.
• Structured tracker management: update and reconcile datasets within Excel and internal templates.
• Portfolio intake & processing: review and process incoming project updates and change requests.
• Reporting preparation: audit data for accuracy and prepare for executive/portfolio reports.
• Ensure data quality and integrity with minimal discrepancies.

Skills

Data entry

Project coordination

Administrative support

Attention to detail

Education

High school diploma or equivalent

Tools

Microsoft Excel

Job description

We are seeking a detail-driven, reliable Project Data Entry Specialist to join our fast-paced strategic initiatives team.

In this role, you will provide critical data entry, milestone maintenance, and portfolio tracking support for key initiatives. Working in close collaboration with the Portfolio Lead and Project Managers, you will be responsible for ensuring project trackers, milestone dates, status logs, risks, and reporting templates remain current, accurate, and reporting-ready—allowing delivery teams to stay focused on execution.

Position Type: 3-Month Contract Opportunity (Contract extensions evaluated based on portfolio volume and ongoing workload)

Pay Rate: $23.00 / hour

Location: 100% Remote (Must reside and work within ET, CT, or MT time zones)

Schedule: Monday – Friday, 9:00 AM – 5:00 PM CT

Target Start Date: November 23rd

Pre-Employment Testing: Candidates must complete and pass two required assessments: Excel Assessment and Computer Literacy Assessment

Key Responsibilities

• Milestone & Status Maintenance: Track, input, and update project milestones, target dates, status updates, risks, issues, and action items across centralized tracking tools and reporting channels.
• Structured Tracker Management: Accurately update and reconcile structured project datasets within Microsoft Excel and internal reporting templates.
• Portfolio Intake & Processing: Review and process all incoming project updates and change requests submitted by Portfolio Leads and Project Managers.
• Reporting Preparation: Audit milestone and schedule data routinely to ensure records are accurate, up-to-date, and prepared for recurring executive and portfolio reports.
• Data Quality & Integrity: Maintain meticulous attention to detail to ensure data completeness and consistency with minimal discrepancies or need for follow-up.

Requirements & Qualifications

• Education: High school diploma or equivalent required.
• Experience: 1+ years of dedicated data entry, project coordination support, administrative support, or structured office experience.
• Technical Skills:
• Proficiency in Microsoft Excel (maintaining structured logs, entering detailed tracking data, and navigating multi-tab workbooks).
• Must be able to complete and pass both an Excel Assessment and a Computer Literacy Assessment prior to placement.
• Project Familiarity: Familiarity with basic project terminology (e.g., milestones, target dates, risks, issues, action items, status) is preferred.
• Work Style: Self-motivated, organized, and comfortable managing repetitive, detailed tracking tasks with a consistently high degree of precision in an independent remote environment.