Data Entry Specialist

Gilder Search Group; Irving (TX); On-site; USD 28,000 - 30,000; Part time

Benefits offered by this job

Benefits

Room to grow

Job summary

Gilder Search Group in Irving, TX seeks a detail-oriented Accounts Payable (AP) Assistant to support the Finance team. This role processes, verifies, and reconciles invoices and payments while ensuring accuracy and policy compliance.

The ideal candidate has strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment. The position is onsite, with a Monday–Friday schedule, offering $21.00 per hour and room to grow within a

Qualifications

• Must have experience with ~300 pages of data entry daily.
• Manual data entry experience (no copy/paste or scan software).
• Proficiency in Microsoft Excel and MS Office applications.
• Strong attention to detail and high level of accuracy.
• Excellent organizational and time management skills.
• Background check and drug screening required.

Responsibilities

• Review and verify invoices and check requests for accuracy and proper authorization
• Enter and upload invoices into the accounting system
• Process payments according to payment terms and company policies (checks, ACH, wire transfers)
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Respond to vendor inquiries and maintain positive vendor relationships
• Assist with month-end closing activities, including accruals and reporting
• Maintain organized and accurate records of all accounts payable transactions
• Ensure compliance with internal controls, company policies, and audit requirements
• Provide general support to the accounting and finance team as needed

Skills

Data entry

Attention to detail

Time management

Communication skills

Interpersonal skills

Education

High school diploma or GED

Tools

Microsoft Excel

MS Office

Job description

#IND123

Job ID 23519 - Data Entry Specialist Accounts Payable department

Location: Irving, TX 75038 - This position is onsite

Pay: $21.00 per hour

Type: Contract to hire

Schedule: M-F, 8:00 AM to 5:00 PM CST

Career outlook: Benefits and room to grow!

Job Summary

We are seeking a detail-oriented Accounts Payable (AP) Assistant to support our Finance team in Irving, TX. This role is responsible for processing, verifying, and reconciling invoices and payments while ensuring accuracy and compliance with company policies. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Review and verify invoices and check requests for accuracy and proper authorization
• Enter and upload invoices into the accounting system
• Process payments according to payment terms and company policies (checks, ACH, wire transfers)
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Respond to vendor inquiries and maintain positive vendor relationships
• Assist with month-end closing activities, including accruals and reporting
• Maintain organized and accurate records of all accounts payable transactions
• Ensure compliance with internal controls, company policies, and audit requirements
• Provide general support to the accounting and finance team as needed

Nice to have

• Associate's degree in Accounting or related field preferred but not required
• Experience with accounting software such as JDE, QuickBooks, SAP, Oracle, or NetSuite preferred

Requirements

• Must have experience with ~300 pages of data entry daily
• Must have manual data entry experience keying in information (not copy/paste or scan software)
• Proficiency in Microsoft Excel and MS Office applications
• Strong attention to detail and high level of accuracy
• Excellent organizational and time management skills
• Strong communication and interpersonal skills
• High school diploma or GED required
• Background check required
• Drug screening required

Encouraged to apply

• Banking backgrounds
• Medical coding and billing entering patient information and updating files, address, phone numbers

Not a fit

• Accounting graduates, there is no real accounting involved just data entry
• No phone work involved - Could be boring for someone used to phone/hybrid roles
• Human resources backgrounds - Not high volume enough