Data Entry Specialist

AppleOne Employment Services; Buena Park (CA); On-site; USD 49,000 - 52,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Job summary

AppleOne Employment Services seeks a data entry specialist for a contract/temporary role in Buena Park, CA in the aerospace and defense sector. Ideal for a dependable admin pro with 1–2 years experience who enjoys accurate order processing and customer support in a fast-paced operations environment.

The role involves reviewing, entering, and tracking customer purchases to ensure orders are processed correctly and delivered on time.

Qualifications

• 1–2 years in data entry, order processing, admin support or related clerical role.
• Strong attention to detail with accurate data entry.
• Comfortable using databases, ERP systems, order entry platforms.
• Ability to review POs, invoices, shipping docs for accuracy.
• Strong communication with customers and internal teams.

Responsibilities

• Enter customer data, PO and order details into ERP with high accuracy.
• Review orders for completeness, pricing, availability, and data accuracy.
• Monitor inventory; confirm availability and flag issues to teams.
• Prepare invoices, shipping documents, and related order paperwork.
• Coordinate with warehouse, shipping, CS, and operations to track orders.
• Respond to inquiries about order status, delivery timelines, and discrepancies.

Skills

Data entry experience

Order processing

Administrative support

Customer service

ERP familiarity

Multitasking

Tools

ERP systems

Databases

Job description

Job Summary

We are seeking a detail-oriented Data Entry Specialist for a contract/temporary opportunity in Buena Park, CA within the aerospace and defense industry. This role is ideal for a dependable administrative professional with 1-2 years of experience who enjoys accurate order processing, customer support, and working in a fast-paced operations environment.

The Data Entry Specialist will play an important role in reviewing, entering, and tracking customer purchases to ensure orders are processed correctly and delivered on time. This opportunity offers the chance to work with a professional team that values accuracy, communication, accountability, and strong internal collaboration. Candidates who enjoy structured work, supportive leadership, and being part of a team that keeps business operations moving will thrive in this role.

Key Responsibilities

• Enter customer information, purchase orders, and order details into the company database or ERP system with a high degree of accuracy.
• Review customer orders for completeness, pricing, product availability, and data accuracy before processing.
• Monitor inventory levels, confirm product availability, and communicate low stock or order concerns to the appropriate teams.
• Prepare invoices, shipping documents, and related order paperwork to support timely fulfillment and delivery.
• Coordinate with warehouse, shipping, customer service, and internal operations teams to track order status and resolve issues.
• Respond to customer inquiries regarding order status, delivery timelines, product availability, returns, exchanges, and payment or data discrepancies.

Compensation and Benefits

• Pay range: $48,500 to $52,000 per year.
• Job type: Contract/Temporary.
• Location: Buena Park, CA.

Benefits for temporary assignments lasting 13 weeks or longer

• major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• Process and review customer purchase orders for accuracy and completeness.
• Enter order details into database or ERP systems.
• Coordinate shipping documentation and delivery tracking.
• Support customer inquiries and resolve order-related issues.
• 1-2 years of experience in data entry, order processing, administrative support, customer service, or a related clerical role.
• Strong attention to detail with the ability to enter and verify information accurately.
• Comfortable using databases, ERP systems, order entry platforms, or similar business software.
• Ability to review purchase orders, invoices, shipping documents, and customer records for accuracy.
• Strong communication skills and the ability to work effectively with customers and internal teams.
• Organized, dependable, and able to manage multiple order processing tasks in a timely manner.
• Problem-solving skills with the ability to identify data errors, payment issues, inventory concerns, or delivery discrepancies.

Preferred Qualifications

• Experience supporting order processing, inventory coordination, or shipping documentation in a manufacturing, aerospace, defense, distribution, or logistics environment.
• Familiarity with ERP systems or order management software.
• Prior experience handling customer inquiries related to orders, delivery status, returns, or exchanges.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.