Customer Service & Accounting

AppleOne Employment Services; San Clemente (CA); On-site; USD 39,000 - 44,000; Full time

Job summary

AppleOne Employment Services in San Clemente, CA is seeking a reliable Customer Service & Accounting Assistant for a full-time temp-to-hire role. You will handle customer orders, assist with accounts payable, and coordinate with operations, purchasing, and logistics to ensure accurate, on-time fulfillment.

This position requires strong Excel and ERP/CRM experience, excellent attention to detail, and clear communication in a fast-paced, growing environment.

Qualifications

• Experience handling customer orders and maintaining order, billing, and account documentation.
• Experience in accounts payable, invoicing, and purchase order processing.
• Experience coordinating between logistics, inventory, and operations to fulfill orders.

Responsibilities

• Receive, review, and process customer sales orders by email and phone, ensuring accuracy in ERP/CRM.
• Communicate with customers regarding orders, inventory, and billing questions.
• Coordinate with operations, inventory, logistics, purchasing, and internal teams to ensure on-time fulfillment.
• Assist with accounts payable, invoice processing, and general billing support.
• Support import/export paperwork, customs documentation, and related compliance records.
• Maintain records and assist with Excel-based reporting and administrative projects.

Skills

Customer service

Accounting support

Order administration

ERP/CRM systems

MS Excel

Communication

Documentation

Multitasking

Tools

M3 ERP

Job description

Job Summary

A growing organization in the materials transport, storage, distribution, and operations space is seeking a Customer Service & Accounting Assistant for a full-time temp-to-hire opportunity in San Clemente, CA. This role is ideal for a dependable, detail-oriented professional who enjoys variety, customer interaction, order administration, accounting support, and cross-functional coordination. This is a strong opportunity to join a stable company with more than 20 years in business that is experiencing significant growth following a recent acquisition. The work environment is fast-moving, collaborative, and hands-on, with regular interaction across customer service, accounting, purchasing, inventory, logistics, and operations. The right candidate will have the opportunity to make an immediate impact, build strong internal relationships, and contribute to a team that values reliability, flexibility, follow-through, and a positive can-do attitude.

Key Responsibilities

• Receive, review, and process customer sales orders by email and phone, ensuring accuracy and timely entry into the ERP/CRM system.
• Communicate with customers regarding orders, inventory, billing questions, documentation, and account-related needs.
• Coordinate with operations, inventory, logistics, purchasing, and internal teams to support accurate and on-time order fulfillment.
• Assist with accounts payable, invoice processing, billing support, purchase orders, and general accounting administration.
• Support logistics, import/export paperwork, customs documentation, international freight records, and related compliance documentation.
• Maintain accurate records, track activity in Microsoft Excel, and assist with administrative projects for accounting and leadership teams.

Compensation and Benefits

• Job Type: Temp-to-Hire.
• Location: San Clemente, CA.
• Schedule: Full-time.
• Pay: $28 to $32 per hour.

Required Qualifications and Skills

• Process customer sales orders and maintain accurate order, billing, and account documentation.
• Support accounting activities including accounts payable, invoicing, billing, and purchase order processing.
• Coordinate with logistics, inventory, purchasing, and operations teams to help fulfill orders accurately and on time.
• Assist with import/export, customs, freight, and compliance-related paperwork as needed.
• 3 to 5 years of relevant experience in customer service, accounting support, order administration, logistics, distribution, or administrative support.
• Proficiency with Microsoft Office, especially Microsoft Excel.
• Experience using ERP, CRM, order entry, accounting, or business management systems.
• Strong customer service, communication, and follow-through skills.
• Excellent attention to detail, organization, accuracy, and documentation skills.
• Ability to multitask, shift priorities, and adapt in a fast-paced, growing business environment.
• Professional, reliable, team-oriented approach with a willingness to jump in where needed.

Preferred Qualifications

• Experience in manufacturing, distribution, materials handling, logistics, or a related operational environment.
• Experience with M3 or a similar ERP/CRM system.
• Background in accounts payable, billing, purchasing, inventory coordination, or order management.
• Exposure to import/export documentation, customs paperwork, international freight, or China-related freight documentation.
• Experience working closely with customers, vendors, accounting, logistics, and internal operations teams.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.