Data Entry & Records Coordinator - Nonprofit

Voala; Los Angeles (CA); On-site; USD 2,759,332 - 3,041,740; Full time

Job summary

VOALA is seeking a Head Start administrative role in Los Angeles to support enrollment, attendance, and data management within our Head Start programs for children aged infant to 5 years. The position involves processing applications, maintaining databases, and generating monthly reports.

Requirements include fingerprint clearance, health screenings, immunizations, and 2–4 years of office administration experience. The role typically operates Monday to Friday in a busy educational setting.

Qualifications

• Must pass fingerprint clearance and background checks.
• TB clearance, annual influenza vaccination, pertussis and measles immunization.
• Health screening required at time of employment.
• Ability to lift up to 50 lbs and work with children in a busy environment.
• 2–4 years of general office administration or related experience.

Responsibilities

• Enrollment applications and waiting list processing with data review for deficiencies.
• Resolving discrepancies by standard procedures and reprocessing incomplete documents.
• Enrollment and attendance verification and updates in systems.
• Entering content area data (DRDP, immunizations, health items, etc.).
• Running reports for program monitoring and MDTS/PIR analyses.

Skills

Fingerprint clearance

Attention to detail

Data entry

Record keeping

Communication

Education

High School Diploma or GED

Tools

Acorn SNST Tools

Heat Maps Child Plus

Job description

VOALA is seeking a Head Start administrative role in Los Angeles to support enrollment, attendance, and data management within our Head Start programs for children aged infant to 5 years. The position involves processing applications, maintaining databases, and generating monthly reports.

Requirements include fingerprint clearance, health screenings, immunizations, and 2–4 years of office administration experience. The role typically operates Monday to Friday in a busy educational setting.