Data Entry Clerk II South LA

Voala; Los Angeles (CA); On-site; USD 2,759,332 - 3,041,740; Full time

Job summary

VOALA is seeking a Head Start administrative role in Los Angeles to support enrollment, attendance, and data management within our Head Start programs for children aged infant to 5 years. The position involves processing applications, maintaining databases, and generating monthly reports.

Requirements include fingerprint clearance, health screenings, immunizations, and 2–4 years of office administration experience. The role typically operates Monday to Friday in a busy educational setting.

Qualifications

• Must pass fingerprint clearance and background checks.
• TB clearance, annual influenza vaccination, pertussis and measles immunization.
• Health screening required at time of employment.
• Ability to lift up to 50 lbs and work with children in a busy environment.
• 2–4 years of general office administration or related experience.

Responsibilities

• Enrollment applications and waiting list processing with data review for deficiencies.
• Resolving discrepancies by standard procedures and reprocessing incomplete documents.
• Enrollment and attendance verification and updates in systems.
• Entering content area data (DRDP, immunizations, health items, etc.).
• Running reports for program monitoring and MDTS/PIR analyses.

Skills

Fingerprint clearance

Attention to detail

Data entry

Record keeping

Communication

Education

High School Diploma or GED

Tools

Acorn SNST Tools

Heat Maps Child Plus

Job description

VOALA
Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

PAY RATE:

$20.03 - $21.08 PER HOUR

BENEFITS:

VOALA offers competitive medical, dental, vision and retirement benefits.

HEAD START

Through our Head Start and Early Head Start programs, we work with children (infant – 5 years old) and their families to provide the skills, confidence and stable home life necessary for a smooth transition into kindergarten and beyond. Head Start positions are generally Monday through Friday.

JOB SUMMARY AND PURPOSE

Duties include monitoring records and reports; checking and reviewing data for completion and conformance with established regulations and procedures; compiling information for records and reports; gathering data used for statistical reports, and more.

DUTIES AND RESPONSIBILITIES

• Enrollment applications and waiting list: Processes participants and family source documents by reviewing data for deficiencies.
• Resolving discrepancies by using standard procedures or returning incomplete documents to the appropriate supervisor/ Staff for resolution.
• Adding and removing children from and to waitlist.
• Enrollment and Attendance: Verify entered data by reviewing, correcting, changing or deleting entered information.
• Enrolling and dropping participants in child plus as requested from family Advocate.
• Checking attendance on weekly bases, and running reports every month.
• Providing family with information about our Birth-5 Model:
  • Attaching eligibility documents into child plus
  • Check to make sure that accurate data has been entered into the database
• Entering content area data when coordinated, i.e. DRDP assessments, immunizations, Health related items, etc.
• Monitors database for data quality and corrects inconsistencies.
• Running reports for Multi-Disciplinary Team Services (MDTS) and Program Improvement report (PIR) for monitoring.
• Other duties as required and is subject to change at any time.

ESSENTIAL DUTIES:

• Non Federal Share requirements: Review volunteer time sheets and in-kind forms for accuracy and completion. The data from each volunteer timesheets data will be entered, scanned, and attached to a data base system. Missing or incorrect information will follow-up with responsible program staff on missing or incorrect information to ensure data integrity.
• Monitoring & Reporting: Identify in-kind trends, patterns and produce reports by site, classroom, caseloads, programs, and grants. Ensures that all non-federal share claimed meets federal regulations.
• Collaborate with the Family and Community Engagement team to collect and analyze data. In addition, create graphs, infographics, and other methods to visualize data.
• Other duties as required and may be subject to change

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Proof at the time of hire
  • TB clearance within 6 months’ prior
  • Annual Influenza vaccination (between Nov. 1st - Mar. 31st)
  • Pertussis (whooping cough) and measles immunization
• Health screening at the time of employment
• Requires ability to interact with children in a busy environment including, but not limited to:
  • Able to lift up to 50 lbs.
  • Frequently kneel and squat
  • Ability to move quickly

EDUCATION:

• High School Diploma or GED equivalent

EXPERIENCE:

• Must also have 2-4 years of general office administration, data processing, business administration or related field experience.

PREFERRED QUALIFICATIONS:

• Ability to translate theory and professional training into practical solutions
• Knowledge of Acorn SNST Tools and Heat Maps Child Plus

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.