Data-Driven Executive Assistant - Construction

The Addison Group; Oklahoma City (OK); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) eligibility

Close collaboration with executive领导

Job summary

The Addison Group is seeking an organized Executive Assistant in Oklahoma City to support executive leadership and the project management group. This role emphasizes data analysis, reporting, and advanced spreadsheet development alongside traditional administrative duties.

You will build reports, presentations, and Excel tools, manage calendars, travel, and expense workflows, and collaborate across teams to improve processes. Strong Excel skills and attention to detail are essential for success.

Qualifications

• Strong Microsoft Excel skills with formulas, pivot tables, and lookup functions.
• Proficiency in Word, Outlook, Teams, and PowerPoint.
• Strong mathematical, analytical, and problem-solving abilities.
• Excellent organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to work independently, take initiative, and manage multiple assignments.
• Associate degree in Business Administration, Accounting, Computer Applications, Construction Management, or a related field, or an equivalent combination of education and experience.
• Experience with project management, scheduling, or construction software is preferred.
• Previous experience in the construction or structural steel industry is a plus but not required.

Responsibilities

• Develop spreadsheets, charts, and reports that help leadership review business and project performance.
• Gather and organize information from multiple sources, checking data for accuracy and consistency.
• Create and maintain Excel tools using formulas, pivot tables, and lookup functions.
• Prepare presentations, meeting materials, and supporting documentation for executive and project management meetings.
• Provide day-to-day administrative assistance to executive leadership and the project management department.
• Coordinate travel arrangements, organize expense reports, and assist with scheduling and other administrative requests as needed.
• Learn and use business and project-related software to support reporting and operational activities.
• Identify opportunities to improve spreadsheet functionality, reporting processes, and access to information.
• Assist with special projects and analytical assignments as business needs arise.
• Manage competing priorities while maintaining accurate records and meeting deadlines.

Skills

Excel expertise

Analytical thinking

Organizational skills

Communication skills

Independence & initiative

Education

Associate degree in Business Admin / Accounting / Computer Applications / Construction Management

Tools

Word

Outlook

Teams

PowerPoint

Job description

The Addison Group is seeking an organized Executive Assistant in Oklahoma City to support executive leadership and the project management group. This role emphasizes data analysis, reporting, and advanced spreadsheet development alongside traditional administrative duties.

You will build reports, presentations, and Excel tools, manage calendars, travel, and expense workflows, and collaborate across teams to improve processes. Strong Excel skills and attention to detail are essential for success.