Project Admin & Reporting Assistant

The Addison Group; Oklahoma City (OK); On-site; USD 40,000 - 55,000; Full time

Job summary

The Addison Group in Oklahoma City is seeking an organized Assistant to Project Manager to provide administrative, reporting, and project coordination support. This role involves tracking progress, maintaining records, and preparing reports while ensuring data accuracy and timely communication with the team.

You'll work with Excel to manage budgets, timelines, and metrics, compile data for management review, and help with scheduling, documentation, and stakeholder updates.

Qualifications

• 2+ years of experience in administrative support, project coordination, reporting, or similar roles.
• Proficiency in Microsoft Excel (formulas, sorting, filtering, data organization, reporting).
• Experience compiling data and preparing spreadsheets and reports for management.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational, time-management, and communication skills.
• Ability to manage multiple assignments and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and ability to identify discrepancies and follow up on missing information.
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint).
• Ability to work independently while collaborating with a project team.

Responsibilities

• Provide administrative and project coordination support to the Project Manager and project team.
• Create, maintain, and update Excel spreadsheets to track project progress, budgets, timelines, expenses, and other key metrics.
• Compile, organize, and analyze project data to prepare accurate reports for management review.
• Generate recurring reports, spreadsheets, charts, and summaries to communicate project status and performance.
• Monitor project schedules, milestones, deadlines, and deliverables to ensure tasks remain on track.
• Track project costs, invoices, purchase orders, and expenses, assisting with budget reporting as needed.
• Maintain project documentation, records, meeting notes, and electronic filing systems.
• Schedule meetings, prepare agendas, document action items, and follow up with team members on outstanding tasks.
• Communicate with internal departments, vendors, contractors, and other stakeholders to gather information and provide project updates.
• Identify missing information, reporting discrepancies, and potential delays and bring them to the Project Manager's attention.
• Assist with preparing presentations, status reports, and other project-related documentation.
• Maintain data accuracy and consistency across spreadsheets, databases, and project management systems.
• Perform general administrative duties and assist with special projects as assigned.

Skills

Excel proficiency

Data analysis

Organizational skills

Time management

Communication

Multitasking

Problem solving

Office suite

Tools

Excel

Outlook

Word

PowerPoint

Job description

The Addison Group in Oklahoma City is seeking an organized Assistant to Project Manager to provide administrative, reporting, and project coordination support. This role involves tracking progress, maintaining records, and preparing reports while ensuring data accuracy and timely communication with the team.

You'll work with Excel to manage budgets, timelines, and metrics, compile data for management review, and help with scheduling, documentation, and stakeholder updates.