Data-Driven Coordinator, Academic Success & Bar Prep

Stetson University; Florida; On-site; USD 42,000 - 66,000; Full time

Job summary

Stetson University in Florida seeks an organized Administrative Support Specialist to assist Academic Success and Bar Preparation Services with data-driven administrative tasks. The role involves managing data, creating reports, maintaining student records, and coordinating calendars, meetings, and events while upholding FERPA confidentiality and providing excellent service to students and faculty.

Strong MS Office skills and at least three years of office management experience are required or

Qualifications

• B.A. degree strongly preferred; equivalent combination of training, education, and experience may substitute.
• Self-starter who can work independently on projects without supervision.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) required.
• A high level of organization, flexibility, multitasking, judgment, and interpersonal skills.
• Excellent follow-through and confidentiality.
• Possess strong written and verbal communication and customer service skills.
• Ability to maintain confidentiality pursuant to FERPA and other regulations.
• Minimum of three years of office management experience.

Responsibilities

• Support Academic Success and Bar Preparation by maintaining the office and assisting the directors.
• Manage data and reports; summarize data for use by other departments; identify improvements in data collection and reports.
• Record sources of data in student management systems, including attendance, meeting notes, and bar results.
• Develop and maintain Excel spreadsheets and databases recording student data for academic success and bar prep.
• Prepare regular reports, including budgets and reimbursement/invoice requests.
• Assist in implementing policies and procedures for the department.
• Communicate accurately, timely, and professionally with students, faculty, and staff.
• Organize and schedule student appointments, meetings, travel, and manage calendars.
• Schedule group meetings and luncheons for workshops, testing, and the bar exam.
• Understand and address questions about the department while keeping student information confidential.
• Perform general clerical tasks: filing, supplies, copying, calls, emails.
• Update internal web portals.
• Other duties as assigned by Assistant Dean.

Skills

Self-starter

Organization

Multitasking

Confidentiality

Communication

Customer service

Education

Bachelor's degree

Tools

MS Office Suite

Job description

Stetson University in Florida seeks an organized Administrative Support Specialist to assist Academic Success and Bar Preparation Services with data-driven administrative tasks. The role involves managing data, creating reports, maintaining student records, and coordinating calendars, meetings, and events while upholding FERPA confidentiality and providing excellent service to students and faculty.

Strong MS Office skills and at least three years of office management experience are required or