Coordinator, Academic Success and Bar Preparation LW7821

Stetson University; Saint Petersburg (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Tuition waivers

Retirement contributions

Hatter Perks discounts

Job summary

Stetson University in Saint Petersburg, FL seeks an administrative professional to support the College of Law Academic Success and Bar Preparation department. You will organize operations, handle data reporting, and maintain student records with discretion.

The role requires independence, strong MS Office skills, and excellent communication. You will coordinate appointments, prepare budget documents, and assist with policy implementation in a confidential environment.

Qualifications

• Bachelor's degree preferred, or equivalent experience in education or legal setting.
• Self-starter able to work independently on projects.
• Proficiency with MS Office apps (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and interpersonal skills.
• Excellent confidentiality and communication abilities.

Responsibilities

• Support Academic Success and Bar Preparation staff and organize operations.
• Manage data, generate reports, and review data for improvement opportunities.
• Record data in student management systems and maintain attendance/meeting notes.
• Develop Excel databases recording student data relevant to academic success.
• Prepare budget documents and reimbursement/invoice payments.
• Schedule appointments, meetings, travel, and manage office calendars.
• Communicate professionally with students, faculty, and staff.
• Handle clerical tasks like filing, ordering supplies, and portal updates.

Skills

MS Office proficiency

Organizational skills

Confidentiality

Written & verbal communication

Customer service

Education

Bachelor's degree preferred

Tools

Excel

Word

PowerPoint

Outlook

Job description

Job Description

Job Description

Position Summary: Provide administrative and data-driven support to Academic Success and Bar Preparation Services.

Essential Job Functions and Responsibilities: Employment duties include, but are not limited to:

• Work independently supporting the College of Law Academic Success and Bar Preparation department by maintaining the office, supporting the Assistant Directors and Assistant Dean for Academic Success and Bar Preparation, and organizing and maintaining operations and procedures
• Manage, review, and analyze data and reports; summarize data for use by other College of Law departments; and identify areas for improvement in data collection and report development.
• Record sources of data and information in student management systems, including student attendance, academic success meeting notes, and bar results.
• Develop and maintain Excel spreadsheets and databases that record student data and information pertinent to academic success and bar preparation.
• Prepare regularly scheduled reports, including budget documents and payment requests for reimbursements and invoices received by the department.
• Assist in the implementation of policies and procedures for the Academic Success and Bar Preparation department
• Communicate accurately, timely, and professionally with students, faculty, and staff about various programmatic matters.
• Organize and schedule student appointments, meetings, and travel arrangements, and manage the office calendars
• Schedule group meetings and events, including organizing luncheons for workshops, testing, and the bar exam.
• Understand and be able to respond appropriately to questions regarding the department while maintaining confidential information about students.
• Complete general clerical and organizational work, including filing, ordering office supplies, copying, answering calls, replying to emails, etc.
• Update internal web portals.
• Other duties as assigned by Assistant Dean.

Required Qualifications: This position requires:

• B.A. degree is strongly preferred, but an equivalent combination of training, education, and experience (especially in an education setting or the legal field) may substitute.
• Self-starter who can work independently on projects without supervision.
• Proficiency in MS Office (Word, Excel, PowerPoint, and Outlook) required.
• A high level of organization, flexibility, multitasking, judgment, and interpersonal skills.
• Excellent follow-through and confidentiality.
• Possess strong written and verbal communication and strong customer service skills.
• Ability to maintain confidentiality pursuant to FERPA and other regulations.
• Minimum of three years of office management experience

Work Environment: Work duties performed primarily in temperature-controlled office, with frequent customer interaction. Lifting occasionally up to 30 lbs. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work authorization sponsorship may be available for this position. However, sponsorship is contingent upon the non-applicability of the visa petition fees outlined in the relevant Executive Order signed September 19, 2025. Due to the recent federally-mandated increased financial expense, the university is not in a position to absorb this significantly increased cost of sponsorship for new H-1B petitions at this time. International candidates are encouraged to apply, but should be aware that eligibility for sponsorship will be evaluated in accordance with current U.S. immigration regulations and institutional policies.

This position is benefit eligible. Stetson University offers a variety of benefits for our full-time employees including comprehensive Medical, Dental, and Vision insurance, employer paid life and disability insurance, generous leave and holiday benefits, employer retirement contributions, tuition waivers for employees and eligible dependents, and others. All employees are also eligible to enjoy our Hatter Perks which include a variety of discounts and special privileges within our community.

Please visit our employee benefits webpage for more information.