Data Control Manager (DFA/FCD #80398)

New Mexico Department of Justice; Santa Fe (NM); On-site; USD 85,000 - 110,000; Full time

Job summary

New Mexico Department of Finance and Administration Central Payroll Bureau seeks a Data Control Manager in Santa Fe to supervise timely biweekly payroll processing for 24,000+ employees. You will oversee document submission, time and labor approvals, and data integrity within PeopleSoft HCM.

The ideal candidate has strong data discipline, payroll system expertise, and leadership skills to coordinate with agency HCM Administrators and drive process improvements for statewide payroll operations.

Qualifications

• Bachelor's degree in Finance, Accounting, Economics, or Business Administration required.
• Eight (8) years of directly related experience required.
• Any combination totaling twelve (12) years may substitute for education/experience.

Responsibilities

• Supervise Data Control to ensure biweekly payroll payments for 24,000+ employees.
• Run queries in PeopleSoft HCM to clear time and labor exceptions and approve timesheets.
• Ensure payroll documents are correctly entered into PeopleSoft HCM prior to on-cycle payroll processing.
• Test upgrades in PeopleSoft HCM and provide support to staff and state agencies.

Skills

Detail oriented

Analytical

Query interpretation

Leadership

Communication

Education

Bachelor's degree in Finance/Accounting/Economics/Business

Tools

PeopleSoft HCM

Share HCM

Job description

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For more Job Requirements & Classification Description:

THIS POSTING WILL BE USED FOR ONGOING RECRUITMENT AND MAY CLOSE AT ANY TIME. APPLICANT LISTS MAY BE SCREENED MORE THAN ONCE. THIS POSITION REQUIRES FULL-TIME, ON-SITE PRESENCE IN SANTA FE. The New Mexico Department of Finance and Administration Central Payroll Bureau is responsible for administering statewide payroll operations and ensuring employees across New Mexico state government are paid accurately, timely, and in compliance with federal and state laws, regulations, and policies. The Bureau oversees payroll processing within the SHARE Human Capital Management (HCM) system, payroll tax reporting, garnishments, benefits deductions, leave and timekeeping coordination, W-2 processing, and statewide payroll compliance and guidance. The Bureau works closely with agency HR, finance, and payroll staff to provide technical assistance, training, policy interpretation, and operational support for payroll-related functions. As part of DFA's Financial Control Division, the Central Payroll Bureau plays a critical role in maintaining internal controls, supporting statewide financial reporting and audit requirements, and driving modernization and continuous improvement of payroll operations, customer service, and workforce technology solutions.

Why does the job exist?

The Data Control Manager supports the Central Payroll Bureau by performing tasks necessary to ensure proper bi-weekly payments to the 24,000+ employees. This position supervises the Data Control area to ensure that all payroll documents received from state agencies are correctly submitted and ready for entry into the PeopleSoft HCM system prior to on-cycle payroll processing. Data Control ensures all time and labor exceptions have been cleared and all time has been approved prior to biweekly payroll process. The payroll documents include but not limited to: Additional Pay, One-Time Refunds and Deductions, Terminal Leave requests and other payroll documentation.

How does it get done?

Work with state agencies HCM Administrators to ensure an employee is properly set up to be paid correctly. This includes working with state agencies HCM Administrators on all HCM related processes to include job data, time and labor and payroll. Run queries in PeopleSoft HCM to ensure time and labor exceptions are cleared and all timesheets have been approved prior to on-cycle payroll processing. Ensure that all payroll documents received from state agencies are correctly entered into the PeopleSoft HCM system prior to on-cycle payroll processing. Testing upgrades in PeopleSoft HCM and support to FCD Central Payroll Bureau staff and state agencies as required.

Who are the customers?

State of New Mexico PeopleSoft HCM end users.

Ideal Candidate

The ideal candidate for the Data Control Manager position is a detail-oriented, analytical professional with a strong knowledge of the Share HCM system and a deep understanding of end-to-end payroll operations. They excel in navigating complex time, labor, and payroll processes and are skilled at identifying and resolving data discrepancies to ensure accurate and timely payroll for a large workforce. This candidate demonstrates exceptional technical proficiency in running, interpreting, and validating query outputs within Share HCM, ensuring all time and labor exceptions are cleared and all payroll-related documentation is processed correctly. They possess strong problem-solving abilities and bring confidence in coordinating with agency HCM Administrators to ensure employees are set up accurately within the system and ready for payroll processing. They are highly organized and capable of managing large volumes of payroll documents with precision. The ideal candidate is comfortable supporting system upgrades, conducting testing, and collaborating with both Central Payroll Bureau staff and statewide agency partners. In addition, they bring excellent communication skills, thrive in a fast-paced environment, and demonstrate leadership ability through effective supervision of the Data Control team. They take initiative, maintain accuracy under tight deadlines, and are committed to safeguarding the integrity of payroll operations across the State of New Mexico.

Bachelor's degree in Finance, Accounting, Economics, or Business Administration and eight (8) years of directly related experience. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling twelve (12) years may substitute for the required education and experience.

Employment Requirements

State issued ID or Driver's License. Pre-employment criminal background check is required, and employment offer will not be extended prior to results.

Working Conditions

Work is performed in an office setting with exposure to Visual Display Terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching may be required.

Supplemental Information

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For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.