Fiscal Manager

DelDOT; Dover, Northern (DE, KY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

DelDOT in Dover, DE seeks an experienced Fiscal Manager to oversee department-wide payroll operations for a large agency, supervising the Central Payroll Unit and coordinating bi-weekly payrolls and related controls.

You will lead data analysis, internal controls, and reporting, while guiding recruitment and retention payroll initiatives and providing high-level financial guidance to management.

Qualifications

• Three years’ experience analyzing financial problems, developing alternatives, recommending and advising management on solutions.
• One year assembling, analyzing and interpreting financial and accounting data and preparing comprehensive financial reports.
• One year of budget management and control such as managing a budget and monitoring expenditures within approved appropriations.
• Six months' experience in staff supervision including planning, assigning, reviewing, and evaluating others.

Responsibilities

• Reviews and analyzes financial transactions and records to determine accuracy and monitors adherence to the agency budget and applicable regulations.
• Analyzes, reconciles, and consolidates data to the general ledger from journals and documents; maintains an audit trail.
• Maintains internal controls and applies accounting principles and standards.
• Provides advice and technical guidance on fiscal functions and prepares financial statements and reports.
• Supports audits with data, reports, and documentation and delivers strong customer service across stakeholders.

Skills

Payroll system usage

Job description

Summary Statement

The incumbent in this position will work in the Central Business Office and provide department-wide oversight of the Department's payroll operations for a large law enforcement agency consisting of about 2,8000 employees. Job duties which includes: bi-weekly payroll processing, internal control reviews of bi-weekly payroll transactions, critical morning report reviews, payroll funding adjustments both inter and intra agency; overpayment collection, coordinate and manage the recruitment and retention payroll initiatives, imputed wage processing, data tracking and analysis, facility timekeeper initial and refresher training, policy development and maintenance, special projects, and serve as the lead manager for the Central Payroll Unit supervising full time employees and a casual/seasonal employee.

Preferred Qualification

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.

• Six months experience in using an automated human resource OR payroll management information system to enter, update, modify, delete, retrieve/inquire and report on data.

Essential Functions

Essential functions are fundamental and core functions common to all positions in the class series. This is not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Reviews and analyzes financial transactions and records to determine accuracy and monitors adherence to agency budget, applicable agreements, grants, or contracts, as well as state or federal laws, rules, and regulations.
• Analyzes, reconciles, and consolidates data to the general ledger from journals, records, and documents; takes trial balances and makes corrections, updates, and adjustments to bring funds into balance and maintains an audit trail.
• Reviews financial transactions, classification and codes to ensure accuracy and recommends changes.
• Maintains internal controls and applies accounting principles, practices, and standards.
• Provides advice and technical guidance on matters in assigned fiscal function(s).
• Compiles, analyzes and prepares a variety of statements and reports of financial health utilized in financial, budget, and personnel planning.
• Researches and provides data, reports and other documentation to state, federal and independent auditors and for other requests for financial information.
• Uses commercial and proprietary automated information systems and computer software to research, review, evaluate, and report on financial data.
• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.
• May be responsible for purchasing, disbursement, and inventory of equipment and supplies.

Job Requirements

JOB REQUIREMENTS for Fiscal Manager

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Three years’ experience in analyzing financial problems, developing alternatives, recommending and advising management on solutions.
• One year of experience in assembling, analyzing and interpreting financial and accounting data and preparing comprehensive financial reports.
• One year of experience in budget management and control such as managing a budget for the purpose of keeping expenditures within the limitations of available appropriations and available revenue and maintaining, monitoring, projecting and controlling a budget within set policies and procedures.
• Six months' experience in staff supervision which includes planning, assigning, reviewing, and evaluating the work of others.

Additional Posting Information

Merit Only: Current State of Delaware employees in a position covered by the Merit System and who have completed their initial probationary period.

Conditions of Hire

• Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.
• Criminal background check - A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.
• Pre-employment Drug Testing - Upon a conditional offer, you must undergo pre-employment drug testing as part of the hiring process.
• Upon a conditional offer, the applicant must undergo a pre-employment base line two step tuberculin skin test (TST) as part of the hiring process.

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request an auxiliary aid or service please call [phone]. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/