Data Clerk

MORRIS P HEBERT INC; Houma (LA); On-site; USD 20,664,000 - 30,307,000; Full time

Job summary

Morris P Hebert Inc. in Houma, LA is seeking a Time Clerk to collect, review, and enter employee time records for payroll and client billing. You will support daily office operations and help maintain organized records and schedules to ensure timely payroll processing.

The role requires a high school diploma or equivalent and experience with timekeeping, payroll, data entry, or administrative tasks. Proficiency in Excel and Microsoft Office is essential, along with strong attention to detail and

Qualifications

• High school diploma or equivalent required.
• Experience in timekeeping, payroll, data entry, billing, or administrative support.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently and collaboratively within a team environment.

Responsibilities

• Collect, verify, and process timesheets, ensuring all data is complete and accurately entered into company systems.
• Work closely with Project Managers to obtain timely approval of employee timesheets.
• Enter field crew time on a weekly basis to meet payroll and billing deadlines.
• Communicate with employees and supervisors regarding timesheet corrections, missing information, or timekeeping issues.
• Maintain organized filing systems, both electronic and physical.
• Assist with daily office operations, including answering phones and greeting visitors.
• Coordinate office meetings and manage conference room reservations.
• Create and maintain new project folders for Project Managers and the Billing Department.
• Run company errands, including bank deposits and retrieval of mail from the post office box and external mailbox.
• Prepare and distribute company mailings, packages, and faxes.
• Monitor inventory levels, order office supplies, and maintain organized supply areas.
• Ensure the cleanliness and organization of the downstairs kitchen and upstairs breakroom.
• Assist with the preparation of field books for field operations.
• Complete end-of-day routine.
• Provide support to administrative department as needed to meet business objectives.

Skills

Timekeeping

Payroll

Data entry

Billing

Administrative support

Excel

Attention to detail

Organizational skills

Time management

Confidentiality

Independent work

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Office

Excel

Job description

Job Details

Job Location: Houma Office - Houma, LA, Position Type: Full Time, Salary Range: Undisclosed, Purpose: The Time Clerk is responsible for collecting, reviewing, and accurately entering employee time records for payroll and client billing purposes while providing administrative support to daily office operations.

Work Schedule: 7:30am-5:00pm Mondays-Thursdays; 8:00am-12:00pm Fridays

Responsibilities

• Collect, verify, and process timesheets, ensuring all data is complete and accurately entered into company systems.
• Work closely with Project Managers to obtain timely approval of employee timesheets.
• Enter field crew time on a weekly basis to meet payroll and billing deadlines.
• Communicate with employees and supervisors regarding timesheet corrections, missing information, or timekeeping issues.
• Maintain organized filing systems, both electronic and physical.
• Assist with daily office operations, including answering phones and greeting visitors.
• Coordinate office meetings and manage conference room reservations.
• Create and maintain new project folders for Project Managers and the Billing Department.
• Run company errands, including bank deposits and retrieval of mail from the post office box and external mailbox.
• Prepare and distribute company mailings, packages, and faxes.
• Monitor inventory levels, order office supplies, and maintain organized supply areas.
• Ensure the cleanliness and organization of the downstairs kitchen and upstairs breakroom.
• Assist with the preparation of field books for field operations.
• Complete end-of-day routine.
• Provide support to administrative department as needed to meet business objectives.

Qualifications

• High school diploma or equivalent required.
• Previous experience in timekeeping, payroll, data entry, billing, or administrative support.
• Proficiency in Microsoft Office applications, particularly Excel.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to work independently and collaboratively within a team environment.