Data Center Vendor Coordinator

Oracle; Nashville (TN); On-site; USD 65,000 - 90,000; Full time

Job summary

Oracle in Nashville seeks an IC3 Procurement Coordinator to independently own a defined work queue and coordinate PR/PO requests across requestors, vendors, Accounts Payable, Procurement, Finance, and site teams.

The role ensures transactions are accurate, complete, routed for approval, and auditable, reducing cycle times and enabling data-driven vendor decisions.

Qualifications

• Experience coordinating PRs, POs, and invoices in a procurement/ERP environment.
• Ability to triage requests and coordinate across AP, Procurement, Finance, and site teams.
• Strong attention to policy, approvals routing, and documentation.
• Experience supporting vendor onboarding and onboarding workflows.

Responsibilities

• Procure-to-Pay Operations: PRs, POs, and Invoices.
• Own intake, triage, and end-to-end admin coordination for PR/PO requests.
• Review requisitions for business justification, cost centers, and approvals.
• Create, submit, track, amend, and close PRs/POs in Oracle tools per policy.
• Maintain a PR/PO control log with aging and bottlenecks.
• Serve as first operational contact for invoice exceptions.
• Coordinate three-way-match evidence and route policy-only exceptions.
• Partner with AP, Procurement, Finance, and vendors to resolve holds.
• Vendor onboarding administration and dashboards.
• Maintain vendor/PO/invoice records and audit-ready data.
• Produce weekly/monthly reporting on PR/PO volume and aging.

Skills

Procurement

PO management

Vendor onboarding

Invoice resolution

Tools

Oracle ERP

Job description

Position is located in Nashville, TN

Working within established procurement, finance, security, and data center operations policies, this IC3 independently owns a defined work queue; coordinates across requestors, vendors, Accounts Payable, Procurement, Finance, and site teams; and resolves routine-to-complex issues before escalation. The coordinator does not approve spend, select suppliers, negotiate contracts, or authorize invoices outside delegated policy; instead, the role ensures each transaction is accurate, complete, routed correctly, and ready for the appropriate approval.

Primary outcome: Create a dependable single point of operational control that reduces PO and invoice cycle time, prevents avoidable payment and onboarding delays, and gives vendor-category leaders clean, auditable data for decisions.

Core Responsibilities

• Procure-to-Pay Operations: PRs, POs, and Invoices
• Own intake, triage, and end-to-end administrative coordination for PR and PO requests supporting contracted data center services, materials, projects, maintenance, and operational needs.
• Review requisition packages for required business justification, correct cost center/project and account coding, approved supplier, statement of work or quote, rate card alignment, deliverables, receipt requirements, and required approvals before submission.
• Create, submit, track, amend, and close PRs and POs in the applicable Oracle procurement/ERP tools in accordance with policy, delegated authority, and service-level targets.
• Maintain a PR/PO control log that identifies aging, approval bottlenecks, change orders, duplicate-request risk, remaining balances, expired POs, and actions required to protect service continuity.
• Serve as the first operational point of contact for invoice exceptions, including PO/invoice mismatches, missing receipts, price or quantity variances, tax or supplier-data issues, duplicate invoices, incorrect coding, and blocked payment status.
• Coordinate three-way-match support by obtaining receipt evidence, service completion confirmation, invoice backup, and corrections from suppliers and internal requestors; document resolution and route only policy-required exceptions for approval.
• Partner with Accounts Payable, Procurement, Finance, and vendors to resolve invoice holds and prevent recurring root causes. Escalate payment-risk, service-disruption, control, or suspected-fraud concerns immediately through defined channels.
• Supplier and Vendor Onboarding Administration
• Coordinate onboarding and re-onboarding workflows for new and existing vendors, including intake checklists, supplier master-data requests, tax and banking documentation routing, insurance certificates, security and badging prerequisites, site access dependencies, and required operational contacts.
• Validate that supplier records, contacts, service categories, campus coverage, documentation expiration dates, and commercial references are complete and consistent across approved systems of record.
• Maintain onboarding status dashboards and proactively follow up with suppliers and internal owners to remove blockers while protecting segregation-of-duties and data-privacy requirements.
• Support mobilization readiness by coordinating administrative dependencies for critical vendors; identify gaps early and elevate risks that could affect site access, planned maintenance, construction, or operational response.
• Data Center Vendor Operations and Documentation Control
• Use working knowledge of mission-critical data center environments to prioritize vendor requests appropriately, recognizing the distinction between routine work, planned maintenance, project work, and urgent operational needs.
• Maintain accurate vendor, PO, invoice, work-order, compliance, and onboarding records in designated systems and controlled repositories; ensure documentation is searchable, current, and audit-ready.
• Support work-order/CMMS administrative hygiene for in-scope vendor activity, including vendor references, status accuracy, closure evidence, service dates, and linkage to the correct commercial record where required.
• Coordinate administrative support for vendor performance reviews by compiling data on PO aging, invoice exceptions, onboarding cycle time, documentation completeness, recurring issues, and service-delivery evidence.
• Perform routine quality checks to identify duplicate suppliers, missing documentation, aging approvals, inactive or expired POs, unresolved invoice exceptions, and other control gaps; drive corrective actions to closure.
• Service Management, Reporting, and Continuous Improvement
• Manage the centralized vendor operations queue against defined SLAs; communicate status, next steps, and required actions clearly to requestors, vendor category managers, and site stakeholders.
• Produce weekly and monthly operational reporting on PR/PO volume and aging, invoice exception types and resolution time, supplier onboarding status, data-quality issues, and work que