Procurement Coordinator

Groe Advisors LLC; Northborough (MA); On-site; USD 54,000 - 76,000; Full time

Job summary

Groe Advisors LLC is seeking a Procurement Coordinator to manage purchasing, supplier coordination, and ERP data accuracy to ensure uninterrupted production schedules and optimal inventory levels. You will execute POs, track orders, and collaborate with manufacturing, planning, and quality teams to address material availability.

The role emphasizes attention to detail, proactive issue resolution, and supporting cost-control initiatives in a manufacturing setting.

Qualifications

• Bachelor's degree in Supply Chain, Business, or related field (or equivalent experience).
• 1-3 years of purchasing, procurement, supply chain, or project coordination experience.
• Experience in a manufacturing environment preferred (regulated industry a plus).

Responsibilities

• Execute purchase orders (POs) in alignment with demand plans, MRPs, and min/max levels.
• Expedite orders to meet production needs and resolve shortages proactively.
• Maintain accurate supplier delivery dates and order status in ERP (Microsoft Dynamics 365).
• Coordinate with manufacturing, planning, engineering, and quality on material availability and issues.
• Track and manage open orders, back orders, and past-due items.
• Support incoming inspection coordination and supplier quality issue follow-up.
• Assist with supplier communication on lead times, pricing updates, and order confirmations.
• Support inventory management, including cycle counts and discrepancy resolution.
• Participate in cost control initiatives and identify basic cost-saving opportunities.
• Ensure compliance with procurement policies and quality/regulatory requirements.
• Support project management activities related to vendors, equipment, and outsourced manufacturing work.
• Coordinate timelines, deliverables, quotes, and status updates with vendors and internal stakeholders.
• Track vendor project milestones, risks, lead times, and action items to support production readiness.
• Assist with supplier onboarding, documentation collection, and follow-up for quality/regulatory requirements.
• Support cross-functional coordination for equipment installation, validation, and operational implementation activities.

Skills

Execution & Reliability

Problem Solving

Communication

Systems Discipline

Project Coordination

Team Collaboration

Education

Bachelor's degree in Supply Chain or related field

Tools

Microsoft Dynamics 365

Job description

The Procurement Coordinator is a transactional and execution-focused role responsible for purchasing materials, maintaining supply continuity, supporting vendor-driven projects, and assisting day-to-day procurement operations. This role ensures timely order placement, supplier follow-up, accurate system data, and coordination of vendor activities to support production schedules, inventory targets, and operational readiness.

ESSENTIAL DUTIES

• Execute purchase orders (POs) in alignment with demand plans, MRP signals, and min/max levels
• Expedite orders to meet production needs and resolve shortages proactively
• Maintain accurate supplier delivery dates and order status in ERP (e.g., D365)
• Coordinate closely with manufacturing, planning, engineering, and quality on material availability and issues
• Track and manage open orders, back orders, and past-due items
• Support incoming inspection coordination and supplier quality issue follow-up
• Assist with supplier communication on lead times, pricing updates, and order confirmations
• Support inventory management efforts, including cycle counts and discrepancy resolution
• Participate in cost control initiatives and identify basic cost-saving opportunities
• Ensure compliance with company procurement policies and quality/regulatory requirements
• Support project management activities related to vendors, building repairs, equipment, fixtures, automation, and outsourced manufacturing work
• Coordinate timelines, deliverables, quotes, and status updates with external vendors and internal stakeholders
• Track vendor project milestones, risks, lead times, and action items to support production readiness and implementation schedules
• Assist with supplier onboarding, documentation collection, and follow-up for quality and regulatory requirements
• Support cross-functional coordination for equipment installation, validation, and operational implementation activities

KNOWLEDGE, SKILLS, AND ABILITIES

• Execution & Reliability: Delivers on commitments with strong attention to detail
• Problem Solving: Identifies shortages, risks, and issues early and drives resolution
• Communication: Clear, concise coordination with suppliers and internal teams
• Systems Discipline: Maintains accurate and timely ERP data (Microsoft Dynamic 365)
• Project Coordination: Tracks timelines, deliverables, and vendor execution activities effectively
• Team Collaboration: Works effectively with operations, planning, engineering, and quality.

QUALIFICATIONS / REQUIREMENTS

• Bachelor's degree in Supply Chain, Business, or related field (or equivalent experience)
• 1-3 years of purchasing, procurement, supply chain, or project coordination experience
• Experience in a manufacturing environment preferred (regulated industry a plus)
• Familiarity with ERP systems (Microsoft Dynamics 365 preferred)
• Exposure to vendor management, supplier coordination, or manufacturing project support preferred
• Experience supporting equipment builds, manufacturing transfers, or supplier-based projects is a plus
• Strong organizational and follow-through skills
• Ability to manage multiple priorities in a fast-paced environment
• Effective communication skills across cross-functional teams.

WORKING CONDITIONS

The physical demands and work environment described below represent the activities and surroundings of the positions. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Travel required up to 10% of the time, typically quarterly to site locations.