Vendor Management Coordinator

CoreWeave; Bellevue (WA); On-site; USD 90,000 - 120,000; Full time

Job summary

CoreWeave is seeking a Vendor Management Coordinator to oversee the day-to-day vendor lifecycle, with hands-on responsibility for onboarding, catalog setup, and ongoing maintenance in Coupa. The role supports building foundational documentation and standardizing processes across the team, including offshore resources.

You will develop procedures, manage vendor data, and ensure accuracy and security while coordinating cross-functional stakeholders to maintain high SLAs and audit readiness.

Qualifications

• Experience managing vendor onboarding and data governance.
• Ability to build and maintain process documentation and SOPs.
• Proven track record leading teams and coordinating offshore resources.

Responsibilities

• Directly manage new vendor onboarding end-to-end in Coupa, including required documentation.
• Configure and maintain vendor catalogs and pricing in Coupa; ensure data accuracy.
• Process ongoing vendor record updates and renewals; enforce fraud risk controls.
• Conduct regular audits of the vendor master file and cleanup duplicates or incomplete records.
• Own desktop procedures and process diagrams for core team functions and training.
• Lead, coach, and manage offshore resources to meet SLAs and quality targets.

Skills

Vendor management

Process documentation

Team leadership

Offshore coordination

Tools

Coupa

Job description

CoreWeave is The Essential Cloud for AI™. Built for pioneers by pioneers, CoreWeave delivers a platform of technology, tools, and teams that enables innovators to build and scale AI with confidence. Trusted by leading AI labs, startups, and global enterprises, CoreWeave combines superior infrastructure performance with deep technical expertise to accelerate breakthroughs and turn compute into capability. Founded in 2017, CoreWeave became a publicly traded company (Nasdaq: CRWV) in March 2025. Learn more at www.coreweave.com.

What You’ll Do

The Vendor Management Coordinator role is a hands‑on role responsible for executing and directly overseeing the day‑to‑day vendor lifecycle within Vendor Management — including but not limited to vendor onboarding, ongoing vendor maintenance, and vendor data cleanup and catalog setup and maintenance.

About The Role

As a newly established team, this role will also be responsible for assisting in building out foundational documentation, including Desktop Procedures (DTPs), process flows, and job aids, to standardize how the team operates. This person will directly execute and manage vendor requests while assisting and leading our offshore resources, ensuring consistent quality and turnaround.

Vendor Onboarding

• Directly process and manage new vendor requests end‑to‑end in Coupa, including collection and validation of required documentation (W-9/W-8, bank letters, VAT/tax registration, etc.)
• Perform verification of vendor banking and tax details to reduce fraud risk before activation
• Partner directly with business owners and other stakeholders to resolve onboarding blockers and documentation gaps

Catalog Setup & Management

• Configure and maintain vendor catalogs directly within Coupa, including item/service data, pricing updates, and punch‑out integrations
• Troubleshoot catalog issues with Coupa admins and coordinate directly with vendors to keep content accurate and current

Vendor Maintenance

• Process ongoing vendor record updates — banking changes, contact/address updates, tax documentation renewals, and approval group/routing changes
• Apply and enforce verification protocols for sensitive changes (e.g., banking detail updates) to protect against fraud

Vendor Data Cleanup

• Conduct regular audits of the vendor master file, directly identifying and remediating duplicate, inactive, or incomplete records
• Maintain data quality standards and execute cleanup cycles in partnership with Procurement Operations and IT

Documentation & Process Standardization

• Own the creation and upkeep of Desktop Procedures (DTPs) for all core team functions (onboarding, catalog setup, maintenance, cleanup)
• Build clear, repeatable process flows/diagrams for key workflows to support consistency, training, and audit readiness
• Continuously update documentation as processes evolve or systems change
• Use documentation as the foundation for training new team members, including offshore resources

Team Leadership

• Lead, coach, and manage day‑to‑day work of the offshore resources, ensuring adherence to SLAs and