Sourcing Specialist - Infrastructure

Cypress HCM; San Francisco (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Cypress HCM is seeking a hands-on Sourcing Specialist to act as an embedded partner for business teams, guiding purchases from requirements through contracting and approval readiness.

You will collaborate with Legal, Security, Finance, and suppliers to resolve issues, maintain accurate records, and drive timely commercial decisions in a fast-moving environment. Based in San Francisco, you’ll manage quotes and leverage playbooks to accelerate cycles with automation where possible.

Qualifications

• 4+ years in procurement coordination, sourcing support, purchasing operations, AP/finance ops, or supply chain support.
• Experience in data-center, colocation, telecom/network or compute-hardware procurement.
• Understanding of contract and SOW fundamentals, including deliverables, acceptance criteria, service levels, and change control.
• Experience with procurement systems (Zip, Oracle, NetSuite, SAP, Coupa, Ariba) and data accuracy.

Responsibilities

• Serve as the embedded sourcing partner to business teams, clarifying purchase needs and driving requests through commercial review, contracting, and approval readiness.
• Review requirements, supplier selection, quotes, pricing benchmarks, and total cost for low-complexity purchases; document recommendations.
• Coordinate contracts, amendments, and SOWs through approved templates and workflows; align milestones and payment schedules with legal and business partners.
• Maintain accurate supplier, commercial, and contract records in Zip and related systems.
• Promote standardization and efficiency by identifying opportunities to consolidate purchases and accelerate cycles.

Skills

Procurement coordination

Sourcing support

Purchasing operations

AP/finance ops

Supply chain support

Contract & SOW fundamentals

Procurement systems knowledge

Attention to detail

Service-oriented mindset

Clear communication

Ambiguity tolerance

Tools

Zip

Oracle

NetSuite

SAP

Coupa

Ariba

Job description

As a Sourcing Specialist, you will be an embedded sourcing partner and first point contact for our business teams. Working in a dedicated pod, you'll drive assigned purchases through requirements and supplier proposal review, routine commercial negotiation, contracting, and approval readiness. You'll coordinate supplier responses and cross-functional reviews, keeping each deal's scope, pricing, documentation, and next steps aligned.

This is a hands-on, commercially focused role where you'll work closely with suppliers, business stakeholders, Legal, Security, and Finance to resolve open issues and prepare complete, consistent deals for approval. You'll report to a Sourcing Category Lead, work within approved playbooks and delegated authority, and partner with Procurement Operations on the handoff for signature and PO creation, escalating complex commercial or risk decisions to the appropriate owners.

You will support Infrastructure sourcing across compute and network equipment, colocation, space and power services, and connectivity, coordinating commercial execution to support capacity expansion and deployment timelines.

Responsibilities

• Serve as the embedded sourcing partner to business teams, clarifying purchase needs and driving assigned requests through commercial review, contracting, and approval readiness.
• Review business requirements, supplier selection, competitive quotes, pricing benchmarks, and total cost for assigned low-complexity purchases; confirm the sourcing path with the Category Lead and document commercial recommendations.
• Confirm agreed pricing, scope, and approvals are accurately reflected in partner with Procurement Operations on a complete handoff for PO creation
• Coordinate supplier responses and supporting evidence for Legal, Security, and other cross-functional reviews; resolve deal blockers and route risk decisions to the appropriate owners.
• Escalate blockers, approval delays, or scope questions to sourcing managers or functional partners
• Coordinate contracts, amendments, and SOWs through approved templates and Ironclad/CLM workflows; work with business partners to clarify deliverable milestones, acceptance criteria, and payment schedules, and coordinate Legal redlines, supplier responses, and approvals while maintaining accurate versions and Zip linkage.
• Maintain accurate supplier, commercial, and contract records in Zip and linked systems, including negotiated terms, approval evidence, and the final agreement version.
• Promote consistency and efficiency by spotting opportunities for standardization and aggregation of purchases.
• Drive follow-ups with suppliers, business stakeholders, and Finance to close open commercial decisions and keep assigned deals moving toward approval.
• Report on assigned sourcing requests, negotiation progress, contracting milestones, and review cycle times; flag ageing deals and actions needed close.
• Document and refine workflows to simplify repeat transactions and improve efficiency
• Identify and bring forward ideas to improve processes, reduce friction, and scale procurement support - including opportunities to leverage automation and AI tools where possible.
• Support colocation and connectivity agreements, including space/power services, fiber interconnections, cross-connects and onsite technical support
• Reconcile monthly recurring charges, one-time installation charges, metered-power estimates and total contract commitments; ensure amendments reference the correct PO and reflect agreed service dates and contract end date
• Coordinate compute and network equipment purchases, ensuring quotes capture the agreed configuration, licenses, support, delivery terms and deployment services; escalated cancellation, tariff and supply-chain exposures.

You Might Thrive in This Role If You

• Bring 4+ years in procurement coordination, sourcing support, purchasing operations, AP/finance ops, or supply chain support
• Have practical sourcing skills: clarify requirements, compare supplier proposals and pricing benchmarks, assess total cost, and document recommendations.
• Can negotiate routine commercial terms within approved playbooks, record concessions, and recognize when an issue needs Sourcing Manager or functional-owner input.
• Have experience supporting data-center, colocation, telecom/network or compute-hardware procurement, and can assess recurring-service pricing, capacity commitments and deployment dependencies.
• Understand contract and SOW fundamentals, including deliverables, acceptance criteria, service levels, payment schedules, and change control; can coordinate redlines and approvals with Legal and business partners.
• Have experience with procurement systems (Zip, Oracle, NetSuite, SAP, Coupa, Ariba, etc.).
• Excel at attention to detail and accuracy in data entry and approvals.
• Are service-oriented and responsive - you like being embedded with teams and helping them move fast.
• Thrive in ambiguous, fast-moving environments with shifting priorities.
• Communicate clearly, escal

Why This Role Matters

This role provides embedded, hands-on, high-quality procurement support for some of the most

complex and fast-moving programs in the world. By sitting close to teams, Procurement Coordinators:

• Ensure suppliers are onboarded quickly, POs flow without error, and shipments arrive on time.
• Guide requests through the right sourcing path to balance speed, accuracy, compliance, and cost efficiency, maximizing end-user experience
• Deliver proactive order tracking and improved visibility for stakeholders.
• Drive efficiency through standardized buying, automation opportunities, cost-reduction practices.