HyperX Vendor Coordinator

Progressive technology solutions; Irvine (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Progressive technology solutions is looking for an intermediate-level project management professional to manage the Purchase Order (PO) process and associated activities. You will ensure that all POs are correctly submitted and invoiced on time and oversee budget tracking across various projects.

Your responsibilities include reconciling invoices, managing vendor setups, and resolving payment issues, all while tracking actual expenses against budgetary allocations.

Responsibilities

• Manage the PO process and on-going activities.
• Ensure all POs are submitted and invoiced for each quarter.
• Track all invoices submitted against the POs.
• Work with each budget manager to track estimated spend.
• Develop quarterly plan to align actual spend with budget available.
• Reconcile the invoices against budget for accruals.
• Track actuals and make any corrections/accruals needed.
• Track and submit funding entries.
• Work with finance to provide overall spend status.
• Shift budget between areas as needed, call out overspend/underspend risk.
• Resolve any vendor payment issues.
• Manage vendor set up requirements.
• Submit and track misc. invoices.

Job description

Applies intermediate level of subject matter knowledge to solve a variety of common business issues. Works on problems of moderately complex scope. Acts as an informed team member providing analysis of information and limited project direction input. Exercises independent judgment within defined practices and procedures to determine appropriate action. Follows established guidelines and interprets policies. Evaluates unique circumstances and makes recommendations.

Responsibilities

• Manage the PO process and on-going activities
• Ensure all POs are submitted and invoiced for each quarter
• Track all invoices submitted against the POs
• Work with each budget manager to track estimated spend (by project and overall total)
• Develop quarterly plan to align actual spend with budget available
• Reconcile the invoices against budget for accruals
• Track actuals and make any corrections/accruals needed
• Track and submit funding entries
• Work with finance to provide overall spend status
• RCOW/CCOW/program/travel by manager and consolidated
• Shift budget between areas as needed, call out overspend/underspend risk
• Resolve any vendor payment issues
• Manage vendor set up requirements
• Submit and track misc. invoices