Vendor Management Coordinator

CoreWeave; Sunnyvale (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

CoreWeave is seeking a Vendor Management Coordinator to own day-to-day vendor lifecycle processes. You will drive onboarding in Coupa, manage catalogs, and maintain vendor data with a focus on accuracy and security. The role includes building foundational documentation and leading offshore resources to meet SLA targets.

You will collaborate with business owners and IT to resolve blockers, standardize workflows, and implement robust controls for vendor data integrity across the organization.

Qualifications

• Experience managing vendor onboarding, catalog setup and ongoing maintenance.
• Ability to verify banking and tax details and reduce fraud risk.
• Strong documentation and process standardization skills.

Responsibilities

• Onboard vendors end-to-end in Coupa with required docs.
• Configure vendor catalogs, pricing, and punch-out integrations.
• Maintain vendor records, update banking and contact data.
• Audit and cleanup vendor master data regularly.
• Create desktop procedures and process diagrams for workflows.
• Lead offshore resources and ensure SLA adherence.

Skills

Vendor management

Coupa

Onboarding

Data cleanup

Process documentation

Offshore coordination

Stakeholder collaboration

SLA adherence

Tools

Coupa

Job description

CoreWeave is The Essential Cloud for AI™. Built for pioneers by pioneers, CoreWeave delivers a platform of technology, tools, and teams that enables innovators to build and scale AI with confidence. Trusted by leading AI labs, startups, and global enterprises, CoreWeave combines superior infrastructure performance with deep technical expertise to accelerate breakthroughs and turn compute into capability. Founded in 2017, CoreWeave became a publicly traded company (Nasdaq: CRWV) in March 2025. Learn more at www.coreweave.com.

What You’ll Do

The Vendor Management Coordinator role is a hands‑on role responsible for executing and directly overseeing the day‑to‑day vendor lifecycle within Vendor Management — including but not limited to vendor onboarding, ongoing vendor maintenance, and vendor data cleanup and catalog setup and maintenance.

About The Role

As a newly established team, this role will also be responsible for assisting in building out foundational documentation, including Desktop Procedures (DTPs), process flows, and job aids, to standardize how the team operates. This person will directly execute and manage vendor requests while assisting and leading our offshore resources, ensuring consistent quality and turnaround.

Vendor Onboarding

• Directly process and manage new vendor requests end‑to‑end in Coupa, including collection and validation of required documentation (W-9/W-8, bank letters, VAT/tax registration, etc.)
• Perform verification of vendor banking and tax details to reduce fraud risk before activation
• Partner directly with business owners and other stakeholders to resolve onboarding blockers and documentation gaps

Catalog Setup & Management

• Configure and maintain vendor catalogs directly within Coupa, including item/service data, pricing updates, and punch‑out integrations
• Troubleshoot catalog issues with Coupa admins and coordinate directly with vendors to keep content accurate and current

Vendor Maintenance

• Process ongoing vendor record updates — banking changes, contact/address updates, tax documentation renewals, and approval group/routing changes
• Apply and enforce verification protocols for sensitive changes (e.g., banking detail updates) to protect against fraud

Vendor Data Cleanup

• Conduct regular audits of the vendor master file, directly identifying and remediating duplicate, inactive, or incomplete records
• Maintain data quality standards and execute cleanup cycles in partnership with Procurement Operations and IT

Documentation & Process Standardization

• Own the creation and upkeep of Desktop Procedures (DTPs) for all core team functions (onboarding, catalog setup, maintenance, cleanup)
• Build clear, repeatable process flows/diagrams for key workflows to support consistency, training, and audit readiness
• Continuously update documentation as processes evolve or systems change
• Use documentation as the foundation for training new team members, including offshore resources

Team Leadership

• Lead, coach, and manage day‑to‑day work of the offshore resources, ensuring adherence to SLAs and