Data Center Project Coordinator – Mission-Critical

WSP; Milwaukee (WI); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

WSP Benefits

Job summary

WSP is seeking a Project Coordinator in Milwaukee, WI to support Project Managers and teams through the project lifecycle. You will assist with communications, scheduling, document control, and financial tracking to keep projects moving forward.

The role emphasizes proactive organization, collaboration with clients, and adherence to internal processes across multiple offices. Strong MS Office skills and attention to detail are essential.

Qualifications

• High School Diploma or GED required.
• 5+ years experience in project coordination or similar role.
• Deadline oriented with ability to track multiple deadlines.
• Strong verbal and written communication and problem-solving skills.
• MS Office suite experience; familiarity with Bluebeam and Smartsheet is a plus.
• Experience with cloud file sharing platforms is advantageous.

Responsibilities

• Coordinate with the project team during the proposal process to meet deadlines and complete reviews.
• Support the project manager with internal communications and follow-up.
• Maintain the project calendar, deliverables, QC deadlines and publish to the team.
• Assist in scheduling internal meetings, project kick‑offs, and design reviews.
• Review project financial reports and communicate issues to the team.
• Create and maintain project Smart Sheets and document storage.
• Track invoices and project payments; update budgets as needed.
• Assist with reviewing deliverables and meeting deadlines.
• Ensure projects meet internal compliance requirements.
• Assist with RFIs, submittals, responses, and document routing.
• Support editing and formatting specifications and pursuit materials.
• Attend meetings and distribute notes to internal and external parties.
• Generate project financial management reports and track scope changes.

Skills

Deadline management

Verbal & written communication

Typing skills

Self-motivated

Willingness to learn

Project coordination

Education

High School Diploma or GED

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Bluebeam (advantage)

Smartsheet (advantage)

SharePoint/ShareFile/Newforma/Dropbox/Box (advantage)

Job description

WSP is seeking a Project Coordinator in Milwaukee, WI to support Project Managers and teams through the project lifecycle. You will assist with communications, scheduling, document control, and financial tracking to keep projects moving forward.

The role emphasizes proactive organization, collaboration with clients, and adherence to internal processes across multiple offices. Strong MS Office skills and attention to detail are essential.