Project Coordinator (Mission Critical/Data Center)

WSP; Milwaukee (WI); On-site; USD 40,000 - 48,000; Full time

Benefits offered by this job

WSP Benefits

Job summary

WSP is seeking a Project Coordinator in Milwaukee, WI to support Project Managers and teams through the project lifecycle. You will assist with communications, scheduling, document control, and financial tracking to keep projects moving forward.

The role emphasizes proactive organization, collaboration with clients, and adherence to internal processes across multiple offices. Strong MS Office skills and attention to detail are essential.

Qualifications

• High School Diploma or GED required.
• 5+ years experience in project coordination or similar role.
• Deadline oriented with ability to track multiple deadlines.
• Strong verbal and written communication and problem-solving skills.
• MS Office suite experience; familiarity with Bluebeam and Smartsheet is a plus.
• Experience with cloud file sharing platforms is advantageous.

Responsibilities

• Coordinate with the project team during the proposal process to meet deadlines and complete reviews.
• Support the project manager with internal communications and follow-up.
• Maintain the project calendar, deliverables, QC deadlines and publish to the team.
• Assist in scheduling internal meetings, project kick‑offs, and design reviews.
• Review project financial reports and communicate issues to the team.
• Create and maintain project Smart Sheets and document storage.
• Track invoices and project payments; update budgets as needed.
• Assist with reviewing deliverables and meeting deadlines.
• Ensure projects meet internal compliance requirements.
• Assist with RFIs, submittals, responses, and document routing.
• Support editing and formatting specifications and pursuit materials.
• Attend meetings and distribute notes to internal and external parties.
• Generate project financial management reports and track scope changes.

Skills

Deadline management

Verbal & written communication

Typing skills

Self-motivated

Willingness to learn

Project coordination

Education

High School Diploma or GED

Tools

MS Office (Word, Excel, Outlook, PowerPoint)

Bluebeam (advantage)

Smartsheet (advantage)

SharePoint/ShareFile/Newforma/Dropbox/Box (advantage)

Job description

This Opportunity

kW MCE is seeking a Project Coordinator for the following kW offices: Tempe, AZ; Troy, NY; Milwaukee, WI; Houston, TX. The Project Coordinator is responsible for supporting the Project Manager and project teams with administrative duties throughout the project lifecycle. They will take a proactive role assisting the Project Manager and project teams in moving the project forward and enhancing communication with the project team and Client and promoting and facilitating integration on the project.

Your Impact

• Coordinate with the project team during the proposal process to ensure all deadlines are met and reviews have been completed.
• Support the project manager with internal communications and follow-up
• Maintaining project calendar including project deliverables, QC deadlines and publishing to project team.
• Assist in scheduling internal team meetings, project kick-offs, design reviews, etc
• Assist in reviewing project financial reports and communicate issues to project team
• Create and maintain project Smart Sheets and document file storage
• Assist in tracking invoices and project payments.
• Assist project manager with reviewing deliverables during project deadlines.
• Ensure projects are meeting all internal compliance requirements
• Assist the project team in receiving, filing, distributing, processing, tracking due dates and responding to RFI’s, submittals and responses.
• Provide support for editing and formatting of specifications.
• Assist in preparation of any materials required for project pursuit.
• Assist in processing contracts and sub-consultant contracts.
• Attend project, department and team meetings and take meeting notes. Distribute meeting notes internal and externally as required.
• Assist in generating project financial management reports.
• Assist in tracking scope changes and updating project budgets accordingly.
• Create and maintain project document file storage within the standard project directory structure.

Who You Are

Required Qualifications

• High School Diploma or GED Required
• 5+ years experience
• Deadline oriented, ability to track and maintain and meet multiple concurrent deadlines.
• Excellent verbal, written communication and program solving skills.
• MS Office applications, including Word, Excel, Outlook, Power Point and others.
• Familiarity with Bluebeam is an advantage.
• Familiarity with Smartsheet is an advantage.
• Working knowledge of cloud-based file sharing platforms such as, SharePoint, ShareFile, Newforma, Dropbox, Box, etc. is an advantage.
• Strong computer and typing skills
• Self-motivated and flexible to take on new tasks and assist teams.
• Strong willingness & eager to learn

WSP Benefits:

WSP provides a comprehensive suite of benefits focused on providing health and financial stability throughout the employee’s career. These benefits include coverage related to medical, dental, vision, disability, and life; retirement savings; paid sick leave; paid vacation (or other personal time); paid parental leave; and paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings.

Compensation:

Expected Hourly (all locations): $29.00-$35.00

WSP USA is providing the compensation range that the company in good faith believes it might pay and offer for this position, based on the successful applicant’s education, experience, knowledge, skills, abilities in addition to internal equity and specific geographic location. WSP USA reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant’s sex or other status protected by local, state, and/or federal law.

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