Data Center Controls Project Coordinator

Divcon Controls; Irving (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Growth opportunities

Medical, Dental, and Vision Insurance

401K with Employer Match

Disability Coverage

Flexible PTO

Field-Based Employee Benefits

Job summary

Divcon Controls in Irving, Texas seeks a Construction Project Coordinator to assist Project Managers with data center controls construction projects. You will handle documentation, scheduling, vendor coordination, and cross-functional communication to ensure efficient project delivery.

The role emphasizes maintaining project files, tracking costs and schedules, and supporting client communications. A strong background in construction coordination and MS Office is required, with preferred

Qualifications

• 2+ years of project coordination or project administration experience in construction or related industries.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• High attention to detail and documentation accuracy.
• Proficiency with Microsoft Office (Excel required).
• Experience with project management or accounting platforms.

Responsibilities

• Support Project Managers in coordinating day-to-day execution of data center controls projects.
• Assist in updating project schedules, track milestones, and identify potential risks or delays.
• Coordinate internal teams, subcontractors, and vendors to support timely project delivery.
• Assist with mobilization planning, site access documentation, and workforce logistics.
• Support preparation of project status reports and internal dashboards.
• Manage document control processes, including submittals, RFIs, change logs, drawings, contracts, and closeout documents.
• Maintain accurate and organized project files in project management, accounting, and document systems.
• Track submittals and RFIs to ensure timely processing and follow-up.
• Prepare meeting agendas, capture minutes, and track follow-up actions.
• Update project management systems with current status notes, documentation, and dependencies.
• Assist Project Managers with communication workflows and documentation required by clients.
• Support coordination between engineering, procurement, accounting, and field teams.
• Maintain action item logs and ensure timely follow-through on assigned tasks.
• Assist with budget tracking, cost coding, and invoice support.
• Track purchase orders, subcontractor pay applications, vendor invoices, and material receipts.
• Support preparation and tracking of change orders and associated documentation.
• Coordinate with accounting to ensure accurate billing and job cost reporting.
• Monitor committed costs versus budget and elevate discrepancies to the Project Manager.
• Track daily reports and assist in compiling project progress documentation.
• Support workforce planning documentation and field reporting processes.
• Assist in tracking punch-list items and project closeout requirements.
• Help assemble O&M manuals and closeout packages.
• Archive project records in accordance with company standards.

Skills

Project coordination

Organization

Documentation

Attention to detail

Multitasking

Education

Associate’s or Bachelor’s degree in Construction Management, Business, or related field

Tools

Microsoft Excel

Procore

Monday.com

Sage Intacct

Foundation

Job description

Divcon Controls in Irving, Texas seeks a Construction Project Coordinator to assist Project Managers with data center controls construction projects. You will handle documentation, scheduling, vendor coordination, and cross-functional communication to ensure efficient project delivery.

The role emphasizes maintaining project files, tracking costs and schedules, and supporting client communications. A strong background in construction coordination and MS Office is required, with preferred