Data and Document Control Clerk

AllClear; Camarillo, Northern (CA, KY); Hybrid; USD 38,000 - 52,000; Full time

Job summary

AllClear Aerospace & Defense is seeking a Data and Document Control Clerk to maintain accurate engineering, quality, manufacturing, and customer records within the Engineered Products business.

The role involves data entry, filing, scanning, revision updates, distribution, archiving, and routine document-control tasks working with Engineering, Quality, Operations, Planning, and other departments to keep records current and accessible.

Qualifications

• High school diploma or equivalent; data entry or records roles preferred.
• Strong attention to detail and accuracy.
• Experience with electronic and paper filing systems.
• Proficiency with Microsoft Office and data-entry systems.
• Ability to organize records and manage routine document requests.

Responsibilities

• Perform accurate data entry and maintain document and record information in company systems.
• File, scan, organize, retrieve, distribute, and archive electronic and paper documents.
• Maintain document details such as revision levels, dates, approvals, and status.
• Process new and revised drawings, specifications, work instructions, procedures, and other documents as directed.
• Help ensure current approved documents are available for use and outdated versions are properly removed or archived.
• Maintain engineering, manufacturing, quality, customer, and legacy records, including paper files and technical documentation.
• Verify records for accuracy and completeness and follow up on missing or inconsistent information.
• Support conversion of paper or legacy records into electronic files.
• Follow established naming conventions, filing structures, and data-entry procedures.
• Support Engineering, Quality, Planning, Manufacturing, and other departments with document and record requests.
• Review documents for basic completeness, revision level, and required approvals before filing or distribution.
• Support audits by locating and providing requested records and documentation.
• Maintain records in accordance with company procedures, confidentiality requirements, and applicable quality requirements.

Skills

Data entry

Administrative support

Records management

Document control

Attention to detail

MS Office

Education

High school diploma or equivalent

Tools

ERP

QMS

PLM

EDMS

Job description

Description

About AllClear Aerospace & Defense

AllClear Aerospace & Defense is the military aviation aftermarket industry’s leading provider of mission-ready solutions. We provide excellence in sustainment for the U.S. militaries and its allies. Headquartered in Miramar, Florida, AllClear’s sustainment solutions cover over 25 of the most utilized military aircraft platforms, supported with distribution agreements from leading OEMs, in-house and managed repair services, engineered products, manufacturing, and logistics solutions.

AllClear represents more than 30 years of defense aerospace sustainment experience and expertise, focused on the bigger mission mindset of keeping militaries mission ready. AllClear locations include Abu Dhabi, UAE; Camarillo, CA; Cambridge, UK; Chatsworth, CA; Greenville, SC; Macon, GA; Miramar, FL; Seoul, S. Korea; Singapore; South San Francisco, CA; and Tokyo, Japan.

To learn more visit GoAllClear.com.

Summary

The Data and Document Control Clerk is responsible for maintaining accurate, organized, and current engineering, quality, manufacturing, and customer records supporting AllClear Aerospace & Defense’s Engineered Products business.

This position performs data entry, filing, scanning, revision updates, distribution, archiving, and other routine document-control activities. The Data and Document Control Clerk works with Engineering, Quality, Operations, Planning, and other departments to help ensure current approved documentation is available, and records are accurate, organized, and easily retrievable. The successful candidate will be detail-oriented, organized, comfortable working with electronic and paper records, and able to accurately maintain information within company systems while following established procedures.

This is a great entry-level opportunity for a recent high school graduate or early-career candidate interested in gaining experience in an aerospace and manufacturing environment.

Essential Duties and Responsibilities

Document and Records Administration

• Perform accurate data entry and maintain document and record information in company systems.
• File, scan, organize, retrieve, distribute, and archive electronic and paper documents.
• Maintain document details such as revision levels, dates, approvals, and status.
• Process new and revised drawings, specifications, work instructions, procedures, and other documents as directed.
• Help ensure current approved documents are available for use and outdated versions are properly removed or archived.
• Maintain engineering, manufacturing, quality, customer, and legacy records, including paper files and technical documentation.
• Verify records for accuracy and completeness and follow up on missing or inconsistent information.
• Support conversion of paper or legacy records into electronic files.
• Follow established naming conventions, filing structures, and data-entry procedures.

Department and Production Support

• Support Engineering, Quality, Planning, Manufacturing, and other departments with document and record requests.
• Review documents for basic completeness, revision level, and required approvals before filing or distribution.
• Support audits by locating and providing requested records and documentation.
• Maintain records in accordance with company procedures, confidentiality requirements, and applicable quality requirements.

Required Qualifications

• High school diploma or equivalent. Prior experience in data entry, administrative support, records management, document control, or a similar role is preferred but not required.
• Strong attention to detail and accuracy.
• Experience working with electronic and paper filing systems.
• Proficiency with Microsoft Office and general computer/data-entry systems.
• Ability to organize records, follow established procedures, and manage routine document requests.

The following experience is helpful but not required

• Experience in manufacturing, aerospace, defense, quality, or another regulated environment.
• Familiarity with engineering drawings, revision levels, specifications, or technical documentation.
• Experience using ERP, QMS, PLM, EDMS, or similar business systems.
• General familiarity with AS9100, ISO 9001, ITAR, EAR, or similar requirements.