Document Configuration Specialist

Applied Aerospace and Defense - White Salmon; White Salmon (WA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, Vision Coverage

401(k) Program

Paid Time Off

Career Growth in a High-Tech Aerospace

Work Where Others Vacation – Columbia?

Job summary

Applied Aerospace and Defense in White Salmon, WA seeks a Document Configuration Specialist to manage document control lifecycle and alignment with business processes. You will develop and maintain the document system, track revisions, and audit records to ensure accuracy and compliance.

The role requires AS9100 awareness, strong organization, and ability to train staff while coordinating with PDM/PLM and ERP systems for data integrity and timely approvals.

Qualifications

• AA degree in Science, Engineering or Business.
• Experience with document control processes and audits.
• Knowledge of AS9100 documentation requirements.
• Ability to manage large volumes of documents and records.

Responsibilities

• Maintain the document control system, including creation, change, review, approval, distribution, and storage.
• Manage documents and records in the document database and electronic filing systems.
• Track revisions and manage approvals to ensure latest versions.
• Conduct regular document and records audits.
• Ensure compliance with internal and external regulations.
• Train staff in document control procedures.
• Archive and dispose of obsolete documents per retention policies.
• Contribute to the implementation of a PDM system and its relation to the MRP system.
• Ensure documents follow templates and formatting standards.
• Support data transfer between PLM and ERP.
• Lead or contribute to Engineering Change Notices (ECNs).

Skills

Organizational skills

Detail-oriented

Communication

Document management

AS9100 knowledge

Adaptability

Education

AA degree in Science/Engineering/Business

Tools

Document management systems

PDM/PLM familiarity

Job description

Description

OVERVIEW OF POSITION:

A Document Configuration Specialist combines skills from document management and configuration management to ensure that organizational documents are not only accurate and accessible, properly structured, controlled, and aligned with business processes.

Primary Purpose of Position:

Manages and controls the lifecycle of documents and records to ensure they are accurate, compliant, and readily accessible. This position is responsible for developing and managing the document control process, the document database, tracking revisions and approvals, and conducting document and records audits. This includes implementation of a PDM or PLM system.

ESSENTIAL JOB FUNCTIONS:

• Maintains the document control system, to include management of document creation, change, review, approval, distribution, and storage.
• Manages documents and records with the document database and electronic filing systems; ensuring documents are organized, accessible, and easily searchable.
• Tracks document revisions and manages approvals; ensures the latest versions are available and includes necessary approvals.
• Conducts regular document and records audits; identifies potential issues with document control processes and ensures adherence to standards.
• Ensures document and records compliance with internal and external regulations.
• Trains staff in the document control and records control procedures and best practices.
• Archives and disposes of obsolete documents and records; ensuring compliance with retention policies and procedures for both physical and digital documents.
• Contributes to the implementation of a PDM system and it’s relationship to the MRP system.
• Ensure documents follow established templates, style guides, and formatting standards
• Manage and improve configuration and change management processes, ensuring alignment with engineering, production, and quality requirements
• Support data transfer between systems like PLM (Product Lifecycle Management) and ERP (Enterprise Resource Planning)
• Lead or contribute to Engineering Change Notices (ECNs) to ensure completeness and quality

Preferred Knowledge, Skill and/or Ability to:

• Strong organizational and detail-oriented skills; Essential for managing large volumes of documents/records and ensuring accuracy.
• Good communication skills; Interacts with stakeholders, explains procedures, and resolves issues.
• Knowledge of document management systems; familiarity with software and tools used for document control.
• Understanding of AS9100 documentation requirements and relevant industry standards; knowledge of relevant policies, procedures, and best practices for document control.
• Ability to learn new technologies; Adapting to changes in software and systems as needed.

Preferred Education/Experience:

AA degree in Science, Engineering or Business

Training and or experience in document control processes preferred.

Any combination of the experience, education, training, and requirements listed herein which provide an equivalent background to perform the work of this position may be considered by management.

Reporting:

This position reports to the Applied Aerospace and Defense Engineering Manager

Why Join Applied Aerospace?

4/10 Schedule –Three-day weekends every week

Competitive Compensation

Bonus Eligible

Medical, Dental, Vision Coverage

401(k) Program

Paid Time Off

Career Growth in a High-Tech Aerospace Environment

Work Where Others Vacation – Columbia River Gorge Lifestyle

ADDITIONAL INFORMATION:

This job description is intended to describe the general nature and level of work being performed. It is not an exhaustive list of all responsibilities, duties, or skills required. Employees may be required to perform other job-related duties as assigned, consistent with business needs and applicable law.

Due to the nature of our work and applicable U.S. export control laws, this position requires International Traffic in Arms Regulations (ITAR) eligibility. Only individuals who qualify as a “U.S. person” as defined by ITAR (U.S. citizens, U.S. permanent residents, refugees, or asylees), unless specified otherwise within job description, are eligible for employment.

Applied Aerospace & Defense (“AA&D”) is committed to equal employment opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Applicants who require reasonable accommodation for any part of the application or hiring process due to disability, medical condition, or other protected reason may contact the Human Resources Department. Requests will be reviewed in accordance with applicable law.

Where required by law, the applicable pay range and a summary of benefits and other compensation for this position will be provided.