Document Control Clerk

Karman Space & Defense; Huntington Beach (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

HSA with company contribution

FSA

Life and AD&D insurance

Short- and long-term disability

Tuition reimbursement

Job summary

Karman Space & Defense, based in Huntington Beach, CA, is seeking a Document Control Clerk to organize, maintain, and control engineering documentation for accurate, accessible information. This role supports the Engineering team by ensuring current drawings, specs, and released information are properly managed.

Ideal candidates have strong attention to detail, excellent organizational and communication skills, and the ability to handle a large volume of documents.

Qualifications

• High school diploma or equivalent education.
• Strong attention to detail and organizational skills.
• Ability to manage a large volume of documents accurately.
• Strong written and verbal communication skills.
• DoD Secret clearance or ability to obtain one.

Responsibilities

• Organize and maintain engineering drawings, specs, and documents.
• Review documents for accuracy and correct versions.
• Assemble latest released versions into designated folders.
• Maintain consistent folder structure, naming conventions, and practices.
• Identify missing, duplicate, or conflicting documents and report issues.
• Remove obsolete documents from released folders.
• Update document index to reflect revisions.
• Conduct routine folder audits to ensure proper documents are present.
• Scan, copy, and file documents to maintain records.
• Support Engineering with administrative tasks and projects.

Skills

Attention to detail

Organizational skills

Communication skills

Independent worker

DoD clearance eligibility

Education

High school diploma or equivalent

Tools

Microsoft Office

Adobe Acrobat

Office 365 / Teams

Job description

Karman Space & Defense is a leader in the rapid design, development, and production of critical, next-generation system solutions that align with the U.S. Department of War and its allies’ core mission priorities, and meet the accelerating demand for access to space. Building on nearly 50 years of success, we deliver Payload & Protection Systems, Aero/Hydrodynamic Interstage Systems, and Propulsion & Launch Systems to more than 80 prime contractors supporting over 130 space and defense programs.

Designs and delivers dependable hypersonic/strategic missile defense systems, integrating multiple technologies into unified, mission-ready hardware supporting demanding environments.

As a Document Control Clerk, you support the Engineering team by organizing, maintaining, and controlling documentation to ensure engineering information is accurate, accessible, and up to date. Your work helps streamline document flow, reduce errors, and support program execution by ensuring teams have reliable access to current drawings, specifications, and released information.

Responsibilities

• Organize and maintain engineering drawings, specifications, and documents within established folder structures.
• Review documents for accuracy and ensure correct versions are properly filed.
• Compile the latest released document versions into designated folders.
• Maintain consistent folder organization, naming conventions, and document control practices.
• Identify missing, duplicate, incorrect, or conflicting documents and communicate issues for resolution.
• Remove obsolete documents from released-information folders.
• Update and maintain the document index to reflect current revisions.
• Perform routine folder audits to confirm required documents are present and properly organized.
• Scan, copy, and file documents to maintain accurate records.
• Support Engineering with administrative tasks and assigned projects.

Required Qualifications

• High school diploma or equivalent education.
• Strong attention to detail.
• Strong organizational and time-management skills.
• Ability to manage a large volume of documents while maintaining accuracy.
• Strong written and verbal communication skills.
• Basic problem‑solving skills with the ability to identify and elevate issues.
• Ability to work independently while knowing when to seek guidance.
• Professionalism and ability to handle company information appropriately.
• A current U.S. Department of Defense (DoD) Secret security clearance or the ability to obtain and maintain one.

Preferred Qualifications

• 1–3 years of clerical, document control, records management, or similar experience.
• Experience with file systems, shared network drives, or document repositories.
• Proficiency with Microsoft Office; Microsoft O365/Teams experience.
• Experience with Adobe Acrobat or similar PDF software.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Paid time off
• Health Savings Account (HSA) with company contribution
• Flexible Spending Accounts (FSA)
• Company-paid life and AD&D insurance
• Short- and long-term disability coverage
• Tuition reimbursement

Karman Space and Defense is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable law.