Darta Entry Specialist

Ascendo Resources; Atlantic Highlands (NJ); On-site; USD 21,000 - 30,000; Full time

Job summary

Ascendo Resources is seeking a detail-oriented Data Entry Administrative Support professional to help clear a backlog and support year-end processing. This role focuses on high-volume data entry across 7+ online portals, processing rebates and installation paperwork, with accuracy and professional communication being essential.

The position requires meticulous document verification, organized file management, and proactive follow-up with stakeholders.

Qualifications

• Excellent attention to detail and accuracy in data entry and numbers.
• Clear, professional spoken and written English communication.
• Previous data entry, administration, billing, or order processing experience preferred.
• Proficiency with MS Office, especially Excel and Outlook.
• Ability to learn multiple online platforms and portals.

Responsibilities

• Perform high-volume data entry across 7+ online portals, mainly for utility rebates.
• Process financing applications, rebate submissions, warranty registrations, permits, and Costco paperwork.
• Verify documentation for completeness and accuracy before submission.
• Maintain accurate, organized installation job files.
• Follow up on outstanding submissions, missing information, approvals, and required documentation.
• Coordinate with installation coordinators to close out paperwork and job files promptly.
• Provide general administrative support to aid backlog clearance and year-end processing.

Skills

High-volume data entry

Attention to detail

Strong English communication

Organizational skills

Time management

Repetitive task management

Education

High School diploma or equivalent

Tools

Microsoft Excel

Outlook

Job description

We’re seeking a detail-oriented Data Entry Administrative Support professional to help clear a backlog and support year-end processing. This role focuses on high-volume data entry across 7+ online portals, processing rebates and installation paperwork, with accuracy and professional communication being essential.

Key Responsibilities

• Perform high-volume data entry across 7+ online portals, primarily for utility company rebates.
• Process financing applications, rebate submissions, warranty registrations, permits, and Costco paperwork.
• Verify documentation for completeness and accuracy before submission.
• Maintain accurate, organized, and complete installation job files.
• Follow up on outstanding submissions, missing information, approvals, and required documentation.
• Coordinate with installation coordinators to ensure paperwork is processed and job files are closed out promptly.
• Provide general administrative support to assist with backlog clearance and year-end processing.

Qualifications

• Exceptional attention to detail and accuracy in data entry and numerical information.
• Excellent spoken and written English, with a friendly, polished, and professional communication style.
• Previous experience in data entry, administration, billing, or order processing preferred.
• Proficiency in Microsoft Office, particularly Excel and Outlook, preferred.
• Ability to learn and navigate multiple online platforms and portals.
• Strong organizational, time-management, and follow-through skills.
• Ability to manage repetitive tasks efficiently while maintaining a high level of accuracy.
• High school diploma or equivalent preferred.

Ascendo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.