Backlog & Year-End Data Entry Specialist

Ascendo Resources; Atlantic Highlands (NJ); On-site; USD 21,000 - 30,000; Full time

Job summary

Ascendo Resources is seeking a detail-oriented Data Entry Administrative Support professional to help clear a backlog and support year-end processing. This role focuses on high-volume data entry across 7+ online portals, processing rebates and installation paperwork, with accuracy and professional communication being essential.

The position requires meticulous document verification, organized file management, and proactive follow-up with stakeholders.

Qualifications

• Excellent attention to detail and accuracy in data entry and numbers.
• Clear, professional spoken and written English communication.
• Previous data entry, administration, billing, or order processing experience preferred.
• Proficiency with MS Office, especially Excel and Outlook.
• Ability to learn multiple online platforms and portals.

Responsibilities

• Perform high-volume data entry across 7+ online portals, mainly for utility rebates.
• Process financing applications, rebate submissions, warranty registrations, permits, and Costco paperwork.
• Verify documentation for completeness and accuracy before submission.
• Maintain accurate, organized installation job files.
• Follow up on outstanding submissions, missing information, approvals, and required documentation.
• Coordinate with installation coordinators to close out paperwork and job files promptly.
• Provide general administrative support to aid backlog clearance and year-end processing.

Skills

High-volume data entry

Attention to detail

Strong English communication

Organizational skills

Time management

Repetitive task management

Education

High School diploma or equivalent

Tools

Microsoft Excel

Outlook

Job description

Ascendo Resources is seeking a detail-oriented Data Entry Administrative Support professional to help clear a backlog and support year-end processing. This role focuses on high-volume data entry across 7+ online portals, processing rebates and installation paperwork, with accuracy and professional communication being essential.

The position requires meticulous document verification, organized file management, and proactive follow-up with stakeholders.