Dallas-Based Document Control Lead for Capital Projects

Spectraforce Technologies; Lake Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Spectraforce Technologies seeks a Document Controls Specialist in Dallas, TX to develop, implement, and maintain document control processes for capital projects.

The role focuses on centralized repositories, version control, workflows, and digital tools (SharePoint, Bluebeam) to improve collaboration, accuracy, and audit readiness across engineering, procurement, and construction teams.

Qualifications

• 5+ years of document control experience in engineering, construction, industrial, or energy projects.
• Experience with electronic document management systems and project repositories.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office, SharePoint, Teams, Bluebeam, and related tools.
• Ability to manage multiple projects and priorities.

Responsibilities

• Develop and maintain document control procedures, filing structures, naming conventions, and retention practices.
• Establish and manage centralized repositories for project documentation across disciplines.
• Ensure proper version control, document tracking, and revision management across multiple active projects.
• Maintain records of project correspondence, transmittals, deliverables, and approvals.
• Archive and manage project closeout documentation and turnover packages.
• Coordinate document flow between internal teams, engineering firms, contractors, vendors, and consultants.
• Track and monitor engineering and construction deliverables against project schedules.
• Maintain project document registers and status reports.
• Support project teams by ensuring access to current and approved project documentation.
• Assist in management of change (MOC) and project governance documentation.
• Evaluate tools and technologies to improve document management efficiency and collaboration.
• Develop standardized workflows and best practices for document distribution, review, and approval.
• Support ongoing enhancement of electronic document management systems and repositories.
• Utilize platforms such as SharePoint, Bluebeam, and other document management tools to improve project execution and accessibility.
• Identify opportunities to automate manual document control processes.
• Perform routine audits of document repositories to ensure compliance with company standards.
• Maintain consistency and accuracy of project records.
• Support regulatory, operational, and internal audit requirements.
• Ensure appropriate document security and access controls are maintained.

Job description

Spectraforce Technologies seeks a Document Controls Specialist in Dallas, TX to develop, implement, and maintain document control processes for capital projects.

The role focuses on centralized repositories, version control, workflows, and digital tools (SharePoint, Bluebeam) to improve collaboration, accuracy, and audit readiness across engineering, procurement, and construction teams.