Customer Support Coordinator - Medical Device

Ultimate Staffing; Minneapolis (MN); On-site; USD 58,000 - 65,000; Full time

Job summary

A staffing agency is seeking a Customer Support Coordinator in Minneapolis to manage medical device logistics, assist with customer returns, and improve operational efficiency. The ideal candidate has strong customer service skills, experience in healthcare operations, and proficiency in Salesforce. This full-time position offers a vital role in ensuring customer satisfaction and compliance with healthcare regulations.

Qualifications

• Bachelor's degree preferred.
• 2+ years of experience in customer service, medical device support, healthcare operations, or logistics coordination.
• Salesforce experience is a plus.

Responsibilities

• Coordinate and manage retrieval and return of medical devices.
• Support customers with past-due device returns.
• Collaborate with medical services and customer support teams.
• Document inquiries and maintain accurate records.
• Collect and track medical device data.
• Ensure compliance with HIPAA and privacy regulations.
• Analyze workflow trends to improve operations.

Skills

Strong customer service skills

Communication skills

Problem-solving skills

Typing speed of 40 WPM with accuracy

Ability to work independently

High proficiency with CRM platforms

Education

Bachelor's degree preferred

2+ years of experience in customer service

Tools

Salesforce

Job description

Customer Support Coordinator - Medical Device

Your pay will be based on skills and experience.

Base Pay Range

$58,000.00/yr - $65,000.00/yr

About the Role

The Customer Support Coordinator - Medical Device plays a key role in supporting medical device logistics, healthcare equipment returns, and field device recovery operations. This position coordinates, plans, and manages the retrieval, return, and recovery of medical devices issued to customers, caregivers, and clinical professionals.

Oversight of past‑due device returns, communication with customers, and use of Salesforce, workflow tools, and healthcare data systems help improve the return process, operational efficiency and customer experience. Strong communication, attention to detail, and the ability to analyze workflow trends are essential for enhancing device lifecycle management, process optimization, and program performance.

Key Responsibilities

• Coordinate, schedule, and manage the retrieval and return of field‑deployed medical devices and equipment.
• Provide support to customers with past‑due device returns, offering guidance and clear instructions to ensure timely retrieval.
• Collaborate with internal medical services, healthcare operations, and customer support teams to improve productivity and enhance the customer experience.
• Document all incoming inquiries via phone, email, chat, fax, or mail, maintaining accurate records in compliance with HIPAA and privacy regulations.
• Collect, track, and maintain medical device data, customer information, and audit records to support process improvement and compliance.
• Record all customer interactions, complaints, inquiries, follow‑ups, and outcomes using healthcare‑approved documentation standards.
• Ensure compliance with HIPAA, privacy regulations, and medical data security requirements.
• Demonstrate core service values: Listen, Learn, and Lead.
• Analyze workflow trends and identify opportunities to improve retrieval operations, logistics workflows, and device return processes.
• Recommend new procedures to enhance efficiency, customer satisfaction, and organizational performance.
• Perform additional responsibilities as assigned.

Skills & Competencies

• Strong customer service, communication, and call‑handling skills.
• Ability to conduct phone work and computer work for extended periods.
• Typing speed of 40 WPM with accuracy.
• Strong problem‑solving skills and investigative thinking.
• Ability to work independently and as part of a team.
• High proficiency with computer systems, CRM platforms, Salesforce, and device‑tracking tools.
• Ability to learn new healthcare systems, claims processing tools, and operational platforms.

Education & Experience

• Bachelor's degree preferred.
• 2+ years of experience in customer service, medical device support, healthcare operations, or logistics coordination.
• Salesforce experience is a plus.

Why This Role Matters

This position ensures successful medical device recovery, supports equipment accessibility, and strengthens the operational efficiency of the medical device lifecycle. You will help maintain high standards of customer care, compliance, and service quality, directly impacting program success.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Location

Minneapolis, MN

Benefits

Referrals increase your chances of interviewing at Ultimate Staffing by 2x.

Seniority Level

Entry level

Employment Type

Full‑time

Job Function

Customer Service

Industries

Services for the Elderly and Disabled