Customer Service Representative

TRPlane.com; New York (NY); On-site; USD 44,000 - 53,000; Full time

Job summary

The Administration for Children’s Services (ACS) invites applications for a Community Associate in New York City. The role handles general HR inquiries, greets visitors, and coordinates with HR units to resolve questions and provide accurate information. Strong data entry and communication skills are essential.

Minimum qualifications include high school graduation or equivalent with three years of related experience. NYC residency may apply and federal/state loan programs could be available.

Qualifications

• Customer service excellence and professional communication.
• Ability to collaborate with HR units and respond to inquiries.
• Strong data entry and record-keeping skills.
• Knowledge of city HR systems and processes.

Responsibilities

• Greet visitors and register reasons for visits, resolving inquiries or referring to HR specialists.
• Respond to daily email and phone inquiries.
• Maintain relationships with HR units to resolve inquiries and develop communication strategies.
• Use City systems to research employee information for inquiries.
• Maintain data entry logs and records of inquiries.

Skills

Customer Service

Teamwork

Accountability

Job Knowledge

Education

High school diploma or equivalent + 3 years relevant experience

Job description

THE SELECTED CANDIDATE WILL BE OFFERED A SALARY BETWEEN $44,.00 - $53,.00

The Administration for Children’s Services (ACS) protects and promotes the safety and well-being of children and families through child welfare and juvenile justice services and community support. ACS manages community- based support and foster care services and provides subsidized childcare vouchers. ACS child protection staff respond to allegations of child maltreatment. In juvenile justice, ACS oversees detention, placement, and programs for youth in the community.

The Office of Human Resources holds a broad spectrum of responsibilities that contribute directly to ACS' vision of offering comprehensive, quality services that empower children and families to thrive. ACS' Office of Human Resources' primary functions include developing and implementing the agency's human resources policies and procedures, recruiting, and hiring qualified candidates for open positions, providing onboarding and training to new employees, managing employee performance and compensation, and ensuring compliance with all applicable employment, civil service, and labor laws. In addition to our primary functions, the Office of Human Resources provides a variety of other services to employees, such as career development, employee benefits and wellness programs. The Office of Human Resources also works in partnership with divisions to provide initiatives and services that nurture and develop an environment of employee empowerment, advocacy, and involvement in the organization while attracting and cultivating a diverse dynamic workforce.

The Office of Human Resources is seeking a qualified individual to serve as a Customer Service Representative, who serves as the first point of contact for general HR inquiries from employees and divisions. Responsibilities and duties include, but are not limited to:

• Greet approximately visitors on a monthly basis, registering reasons for their visit, resolving general inquiries or referring them to the appropriate HR specialist.
• Respond to approximately 50- daily emailed inquiries and 20 daily phone call inquiries.
• Maintain good relationships and coordination with all HR units in order to resolve inquiries and develop appropriate communication and resolution strategies.
• Utilize City systems to research employee and resource information for inquiry resolution.
• Maintenance of data entry logs/records/files of inquiries.
• Provide Customer Service Manager monthly reports showing trends, problem areas and pertinent data.
• Perform other work in relation to records, files, invoices and reports using numerical procedures including data/control coding.

Core Competencies

• Accountability and Professionalism – Demonstrates enthusiasm for and commitment to the position and accepts responsibility for personal actions
• Customer Service – Commits to meeting the expectations of internal and external customers. Listens and responds effectively to customer questions; resolves customer problems to the customer’s satisfaction; respects all internal and external customers.
• Collaboration and Teamwork – Supports a positive team environment in which members participate, respect and cooperate with each other to receive desired results
• Job-Specific Knowledge and Skills – Plans, prioritizes, and organizes work effectively to produce measurable results; keeps current with and effectively applies new work methods, skills and technologies to complete work at highest possible standards

ADDITIONAL INFORMATION

Section -A of the New York Social Services Law requires an authorized agency to inquire whether a candidate for employment with child-caring responsibilities has been the subject of a child abuse and maltreatment report.

COMMUNITY ASSOCIATE -

Minimum Qualifications

Qualification Requirements

1. High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or
2. Education and/or experience which is equivalent to "1" above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.