Customer Service & Office Operations Coordinator

Irrigation Plus; North Fort Myers (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Paid holidays

Paid vacation

Team environment

Growth opportunities

Stable employment

Meaningful impact

Job summary

Irrigation Plus in North Fort Myers, FL is seeking a dependable Customer Service Representative to help keep the office running smoothly. You will assist customers, support the field team, handle accounting tasks, and manage daily operations with accuracy and professionalism.

The ideal candidate is organized, computer savvy, and a team player who enjoys problem solving and clear communication. Proficiency in Microsoft Office and QuickBooks is a plus, with a collaborative, growth-oriented

Qualifications

• Previous customer service or office administration experience required.
• Experience with Accounts Payable and QuickBooks preferred.
• Strong organizational and time management skills.
• Excellent communication and customer service skills.
• High attention to detail with strong problem-solving abilities.
• Comfortable learning new software and technology (BuildOps experience is a plus).
• Proficient with Microsoft Office (Outlook, Excel, Word).
• Ability to prioritize multiple tasks in a fast-paced environment.
• Professional, dependable, and team-oriented.

Responsibilities

• Answer incoming phone calls and provide friendly, professional customer service
• Schedule and log requests for service, quotes, and out-of-water calls
• Document customer concerns, service issues, and complaints for prompt follow-up
• Screen vendor calls, solicitations, and general office inquiries
• Assist with general office administration and daily operations
• Process weekly payroll
• Manage Accounts Payable and perform QuickBooks reconciliation
• Ensure vendor invoices are processed accurately and timely
• Track outstanding purchase orders and expected invoices
• Verify invoices against received materials and completed services to ensure billing accuracy
• Audit company Ramp Card transactions and ensure receipts are submitted in accordance with company policy
• Audit completed work orders to ensure all services are properly invoiced
• Assist with permitting processes and permit tracking
• Review BuildOps records to ensure photos, project documentation, and required uploads are complete and accurate
• Maintain organized digital and physical filing systems
• Assist management with special projects and process improvements
• Maintain accurate records and support continuous improvement initiatives
• Collaborate with office and field staff to ensure smooth communication and efficient workflow

Skills

Customer service

Office administration

Accounts Payable

Communication

Attention to detail

Problem solving

Multitasking

Team orientation

Tools

BuildOps

QuickBooks

Microsoft Office

Excel

Job description

Irrigation Plus in North Fort Myers, FL is seeking a dependable Customer Service Representative to help keep the office running smoothly. You will assist customers, support the field team, handle accounting tasks, and manage daily operations with accuracy and professionalism.

The ideal candidate is organized, computer savvy, and a team player who enjoys problem solving and clear communication. Proficiency in Microsoft Office and QuickBooks is a plus, with a collaborative, growth-oriented